The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world's largest humanitarian organization, with 192 member National Societies. As part of the International Red Cross and Red Crescent Movement, our work is guided by seven fundamental principles; humanity, impartiality, neutrality, independence, voluntary service, unity and universality. Organizational Context The Secretariat of the International Federation of Red Cross and Red Crescent Societies (IFRC) is organised in business groups: five Regional offices, one of which is the Americas. Americas Regional supports Americas National Societies to increase humanitarian and development standards, helping them to remain relevant within their country and sustainable and accountable for their actions, guided by the implementation of strategy 2030. The five country clusters representations are covering the following group of countries: Central America; the Andean region the Southern Cone and Brazil; the Anglophone Caribbean; and the Latin Caribbean. The duty station for this position will be in Argentina (Buenos Aires). Job Purpose This post is responsible to provide efficient and effective services in treasury & accounting matters within the Regional Office. The main areas of his/her roles can be summarized as follows: • Accounting • Month end closing routines • Filing • Back up of the finance assistant who performs the treasury functions • Budgets • Other Tasks Job Duties and Responsibilities 1. Accounting • Processes all accounting transactions on a timely manner (e.g. payment requests, working advances, clearances of working advances, supplier invoices, per diems, accruals, adjustments, expenditure reallocations, forecasts, payroll, etc.) • Verifies that all transactions are properly supported with valid justifications and supporting documentation. • Book transactions in the financial system on a daily basis. • Ensure all the transactions related to the cash flow of banks and accurately and timely registered to facilitate the reconciliations. • Provide support to issue accounts statements for the staff to get confirmation of balances 2. Closing of the Month • Supports the Senior Finance Officer with the end of month closure routines according to the accounting checklist • Completes the end of month closure within the established deadlines • Support if necessary during the preparation of the spreadsheet of outstanding work in advance of national societies and staff in order to gather the correct financial codes, and book the provisions and allocations against the appropriate codes. • Follows up on any outstanding issue highlighted by the Finance Analyst and Senior Finance Officer resulting from the past and current revision of period. • Reconciles balance sheet items such as guarantee deposits, delegates personal items, local payroll and delegate’s monthly subsistence allowance accounts before the closing of the month. 3. Filing • File the supporting documentation of all the transactions in the respective binders • Ensure the filing system is updated in the Office • Ensure that documentation that has been retrieved is filed again in the right place • Verify that all the binders have all the documents in a sequential manner • Prepare the binders with the related labels and information • Be responsible to coordinate the disposal of binders when the expiration date has arrived • Retrieve documentation on demand • Provide support to the auditors to find specific documents 4. Treasury • Full fill all the tasks of the treasurer during her-his absence. Hence this position should know exactly all the tasks and assume the responsibility of the treasurer when it is required. • Processes all payments on a timely manner and ensure there are adequate supporting documentation, approvals or validations • Ensure, with the support of the Senior Finance Officer, that enough in-country funds are available to comply with cash requirements included in the forecasts 5. Budgets • Preparation, monitoring and revision of budgets. • Guide National Society staff to prepare timely financial reports to donors and the Federation, through operational progress or cash transfer systems in a timely and accurate manner, and assist National Societies in building the foundations that allow you to move from the operational advancement system to the cash transfer system. • Review, advise and guide NS to improve budget preparation, control and monitoring. • Ensure that planning, budgeting and reporting (both management and donor reports) is carried out in a timely and appropriate manner in accordance with Secretariat requirements, formats and standards. 6. Other tasks Advises proactively the Senior Finance Officer on systems and process improvement that will contribute to increase the efficiency and effectiveness of the accounting tasks Supports finance staff activities in order to ensure continuity of services. Provide recommendations to reduce transaction costs. Support the PMR area by providing all financial information for the preparation of operations reports. EducationApply Now
- A university or professional school degree in an accounting or finance related area
- 3+ years of professional experience in a finance or accounting department
- 2+ years of field experience in a humanitarian organisation
- Self- supported in computing systems (e.g. accounting software package, MS Office programmes)
- Time management skills
- Excellent communication skills (preferred)
- Fluently spoken and written Spanish
- Fluently spoken and written English (preferred)
- The incumbent in this position will be hired through a national contract under Argentina labor law.
- The incumbent is responsible to abide by Federation policies, procedures, plans and local labor laws.
- The closing date is midnight Geneva time.