International Committee of the Red Cross (ICRC)

Assistant And Information Management Officer

International Committee of the Red Cross (ICRC)

Job Description

Base: ICRC Manila Shared Services Center Job purpose The Assistant and IM Officer provides administrative support and is responsible for Information Management. S/he acts as a reference person for written protocols, correspondence and standard tools. Main responsibilities
  • Manages and coordinates the flow of information, ensuring that staff understand it and apply the appropriate institutional policies and procedures; sets and revises information-management and communication procedures; implements, manages and monitors projects and programmes related to the Information Environment Strategy; briefs and trains users

  • Manages and monitors collaborative spaces and databases, including access, and updates information in the reference tools; acts as a reference person for the ICRC intranet

  • Drafts, reviews, compiles, edits and finalizes correspondence, presentations, decision-making documents, meeting minutes and other documents; ensures information is shared among users

  • Assists the management team by updating timelines, schedules and other tools

  • Ensures staff are briefed and/or trained on information management, written protocols and correspondence, rules on signatures and the protection, use and storage of office supplies, Records Management, archiving, and information-management tools; ensures they comply with related rules and procedures

Selection requirements
  • Bachelor’s degree

  • Excellent English language communication skills

  • Technical proficiency in MS Office suite; proficiency in SharePoint, Outlook and IBM Lotus Notes

  • Three years of previous experience in a related function is an asset, but not required

Your profile
  • Effective communicator (oral and written English)

  • Strong critical-thinking and problem-solving skills

  • Dynamic and resourceful, with advanced organizational and time-management skills and the ability to prioritize tasks, manage multiple processes and meet tight deadlines

  • Able to work independently but also a good team player

  • Works well under pressure and can adapt efficiently to changing priorities

What we offer
  • Diverse and humanitarian-minded workforce

  • An opportunity to contribute to institutional efforts to protect and assist conflict victims worldwide

  • Training opportunities, both local and abroad

  • Flexible work schedule

*This vacancy is open to Philippine Nationals. Only shortlisted candidates will be notified.
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