Association of Southeast Asian Nations (ASEAN)

Admm Officer (Security Cooperation Division)

Association of Southeast Asian Nations (ASEAN)

Job Description

Duties and Responsibilities: Reporting to the Senior Officer Security Cooperation Division 2, ASEAN Political-Security Community Department, the Officer shall largely be responsible to: 1. Assist with the servicing of ADMM and ADMM-Plus meetings  Prepare draft briefing notes, talking points and presentations for the meetings as well as compile document kit for internal reference during meetings;  Assist with the relevant draft reports of the meetings;  Assist with the preparation of meetings and Coordination of the follow-up actions and decisions arising from the meetings, including circulation of invitation packages and meeting reports;  Liaise with stakeholders from the Ministry of Defence, Ministry of Foreign Affairs as well as military establishments of ASEAN and the Plus Countries;  Assist with the cross-sectoral/cross-pillar coordination, involving the ADMM/ADMM-Plus; and  Provide technical inputs in the meetings as required. 2. Assist with the Knowledge Management for defence-related matters  Take stock of /monitor the development in the ADMM, ADMM-Plus, and ARMAC, i.e. record it in appropriate documents of the SCDs;  Update the Matrix of the Implementation of the ASEAN Political-Security Community (APSC) Blueprint 2016-2020, with defence, ASEAN Center of Military Medicine (ACMM) and ARMAC- related matters;  Respond to internal and external requests for information related to defence matters;  Administer the ADMM website, i.e. updating the content and managing the contract with the vendor;  Provide updates to the ASEAN website on defence-related matters;  Assist with the filing of defence-related documents; and  Liaise with general public. 3. Assist with the Project Management under ARMAC  Liaise with ARMAC Permanent Secretariat and relevant divisions within the ASEAN Secretariat;  Assist with the preliminary review of ARMAC’s project proposals. 4. Manage internal, logistical matters in support of the operationalisation of the Division  Prepare the monthly report of budget utilisation of the current financial year;  Prepare the requested annual budget for the incoming financial year;  Update the ADMM, APSC, ASEAN Notional and Non-Traditional Security calendars;  Prepare the logistical requirements for missions; and  Prepare the logistical requirements for in-house meetings Please click "Apply Now" button to view job description and further application details
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