UN Missions

Administrative Officer

UN Missions

Job Description

The Administrative Officer works in the Headquarters of the United Nations Multidimensional Integrated Stabilization Mission in Mali (MINUSMA) in Bamako. The Administrative Officer will report to the Director of Mission Support (DMS) while working closely with both the Stabilization and Recovery Section and the Budget and Finance Section.

Responsibilities

Within delegated authority, the Administrative Officer will be responsible for the following duties:

•Serve as focal point for all administrative matters concerning the Trust Fund and ensure proper coordination between the office of the Director of Mission Support and Office of the DRSRG/HC Stabilization and Recovery section. •Review payment request and documents forwarded to the Office of the DMS to ensure that they have all the relevant supporting documents and promptly forward to Finance and Budget for processing. •Assist in review of implementing partners agreements ensuring that they are fully in line with the UN Financial Regulations and Rules (UNFRR) as well as pertinent guidelines provided by UNHQ. •Prepare and administer grant allotments in UMOJA. •Assist in review Donor agreements to ensure conformity to the UNFRR and directive provided by the office of the Controller •Attend Project Review Committee (PRC) as required representing the office of the Director of Mission Support •Liaise with the Trust Fund Management unit, coordinate with O/DMS/Finance and Budget in relation to donor reporting requirements. •Assist in coordination between lead offices, Finance and Budget Section, and Legal Affairs on drafting of cost plans and MOUs with implementing partners ensuring that they are fully in line with the UN Financial Regulations and Rules (UNFRR) as well as pertinent guidelines provided by UNHQ. •Takes the lead with respect to the preparation and implementation of the work programme, ensuring that financial resources are utilized to implement activities in accordance with the programme Budget and allotments issued. •Monitors and review the work programme and budget by conducting regular and special reviews to assess progress of actual work versus the programme plan. •Ensure daily follow up with Mission Support Division on the implementation of projects requiring the support of Mission Support Division, i.e. engineering, procurement etc. •Support Finance and Budget to ensure monthly reporting to the Office of the DRSRG/HC Stabilization and Recovery Section on the financial status of the Trust Fund and individual allotments. Competencies

Professionalism : Knowledge of administrative, budgetary, financial and human resources policies and procedures. Demonstrated in-depth technical knowledge of all aspects of Administration with proven analytical skills. Ability to apply various United Nations administrative rules and regulations in work situations. Conceptual analytical and evaluative skills to conduct independent research and Analysis. Ability to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed. Education

Bachelor Degree or equivalent diploma in Budget, Finance and administration required. Technical or vocational certificate in business or public administration, budget and finance, accounting or related area is desirable.

The minimum years of relevant experience is reduced to five years for candidates who possess a first level University degree. Work Experience

At least ten (10) years of progressively responsible experience in Budget and Finance Administration services, Program/Project Management, Human resources, accounting, audit or other related fields is required. Experience working in a post-conflict environment outside your home country is an asset. Work experience in a Front Office is an advantage. Knowledge of ERP e.g UMOJA is desired. Work experience in Africa is desired

Languages

English and French are the working languages of the UN Secretariat. For this position, fluency in oral and written English and French is required.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

• This position is temporarily available for the period through 30 June 2020. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.

• While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. • Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station. • This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15. • Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply.Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation. • Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the Career Development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service. United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of International Human Rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date. No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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