Job Description

 

The Administrative Assistant helps to ensure that travel-related activities are organized smoothly, including Coordination of pick-up/drop-off of ICRC staff and guests, travel/training arrangements, and accommodation. S/He also acts as local ICT support, ensuring proximity service and carrying out basic ICT work.

MAIN TASKS

· Assists the Welcome Service Unit in all administrative tasks

· Coordinates transport pick-up and accommodation of staff and guests through cost effective means

· Maintains and updates all appropriate databases of staff members, missions and other travel, document validity, residences, and any other relevant information

· Organizes communication flow between ICRC offices, sub-delegations, delegations and/or headquarters regarding staff travel

· Serves as ICT relay for ICT related tasks

· Provides first to second level user support and troubleshooting to site computer users. Issues tickets, and escalates to the respective ICT in charge or to the service desk if needed

· Installs / reinstalls / maintains ICT equipment (computers, printers, NAS drives etc) independently, or in consultation with Manila ICT

· Controls access to the server room and conducts regular or on demand inspection to check equipment and room status

· Manages ICT pool equipment releasing and inventory

REQUIRED PROFILE

A successful candidate will have:

· University degree in management or equivalent

· At least two (2) years’ experience in a similar function

· Good command of communication skills in English, Filipino, and other local dialects

· Good computer skills

· Ability to work independently

· High flexibility/adaptability

· Strong organizational skills with the ability to multi-task

As an advantage, successful candidate may have:

· Prior experience in a similar function with an international humanitarian organization

· Related experience in hotels or travel agencies

The ICRC offers:

· Opportunities for advanced learning and development

· Competitive compensation package

· A meaningful career within an international humanitarian set-up

Closing date of application: 21 June 2020**

Contract starts: Upon lifting of community quarantine

Contract duration: Open-ended **

*Applications will be reviewed on an ongoing basis until position is successfully filled. Recruitment may close before deadline of applications.

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