Job Description

Climate change, manifesting in the form of intensified cyclones, storm surges, and sea-level rise (SLR), is accelerating saltwater intrusion into the fresh water resources of the coastal belt of Bangladesh. Climate change-induced soil and water salinity is projected to adversely impact freshwater dependent agricultural livelihoods (leading to loss of productivity or livelihoods) as well as the availability and quality of drinking water in the vulnerable coastal communities. Furthermore, given the crucial role that women play in water security and household level resilience, and their socio-economic marginalization, the climate change-induced threat to agricultural livelihoods and drinking water security of the affected coastal communities disproportionately affects women and girls. Therefore, the key objective of the proposed project is to support the Government of Bangladesh (GoB) in strengthening the adaptive capacities of coastal communities, especially women, to cope with impacts of climate change-induced salinity on their livelihoods and water security. GCF resources will be combined with GoB co-financing to address information, technical, financial and institutional barriers to implementing and managing resilient livelihoods and drinking water solutions for the vulnerable communities in the Southwestern coastal districts of Khulna and Satkhira. An estimated 719,229 people (about 245,516 direct and 473,713 indirect) will benefit from the proposed project interventions. The proposed project will empower target communities, especially women, as ‘change-agents’ to plan, implement, and manage resilient livelihoods and drinking water solutions. The project will enable those communities to address climate change risks on livelihood and drinking water security to promote synergistic co-benefits. It will enhance the adaptive capacities of these communities in the face of worsening impacts of climate-change induced salinity on their freshwater resources which in turn adversely affect livelihood and drinking water requirements. GCF resources will be invested in promoting a diversification from currently non-adaptive, freshwater-reliant livelihoods of small-scale farmers, fishers, and agro-labourers towards climate-resilient agricultural livelihoods. GoB co-financing is leveraged to support adoption and scale of these alternative, climate-resilient agricultural livelihoods through strengthened value-chains and market linkages for their long-term viability in the face of increasing salinity and extreme weather. The project also utilizes GCF and GoB resources to support investments in and management of climate-resilient drinking water solutions to secure year-round, safe drinking water supplies for the targeted communities. Access to reliable, safe drinking water enables the communities, especially women and girls in targeted households, to invest the resulting time and cost savings and health co-benefits in enhanced livelihoods and income generating and/or educational opportunities. In turn, the enhanced incomes and livelihoods will enable the communities to sustain the investments in the drinking water supply solutions in the long-term. Finally, through investments in institutional capacities, knowledge dissemination and evidence-based learning, the project will enable pathways for replication and scale of project impact to secure livelihoods and drinking water across the vulnerable districts of the southwest coast of Bangladesh. The project yields significant environmental, social (including gender), and economic co-benefits including enhanced integrity of coastal ecosystems and freshwater resources; improved gender norms and women empowerment; and increased income and health benefits, estimated at USD15 million and USD4 million respectively over the project lifetime. The project contributes towards GoB’s achievement of priorities outlined in the Nationally Determined Contributions (NDC) and its climate change strategies. The project objective speaks to the top five key near-term areas of intervention identified by the INDC to address adverse impacts of climate change  including: 1) Food security, livelihood and health protection (incl. water security); 2) Comprehensive disaster management, 3) Coastal Zone Management, including Salinity Intrusion control, 4) Flood Control and Erosion protection, 5) Building Climate Resilient Infrastructure.  Directly aligned to six of the fourteen broad adaptation actions prioritized by INDC, the project is implementing improved EWS, supporting climate resilient infrastructure, Tropical cyclones and storm surge protection, stress-tolerant variety improvement and cultivation, and Capacity Building at Individual and institutional level to plan and implement adaptation programmes and projects. The Admin & Accounts Officer will work under direct supervision of the Project Coordinator. The Officer will be responsible for providing support in the efficient and effective implementation of financial and administrative issues of the project. The Admin & Accounts Officer will be responsible for all following day to day financial and administration issues to run the project very smoothly. Accounts & Financial Management
  • Preparation of periodic accounting records, financial requests and expenditure statements of GOB part
  • Oversee all day to day administrative, budgetary and financial management of the project of GoB part;
  • Provide assistance to prepare GOB Report such as IMED, ADP and IBAS
  • Closely work with GoB Department, Ministry to timely release of GoB Fund
  • Maintain Books and Accounts of project NIM and GoB Account
  • Regular Review the Books of Accounts
  • Review all payments/claims of Project and ensure on time settlement of claims as per GoB and NIM Rules;
  • Entry quarterly budget in IBAS system.
  • Approved the IBAS budget entry from finance ministry/respective ministry then allocation will be available in IBAS system.
  • Prepare the bill by following PPR system (If needed) and fill up AG office format
  • Prepare financial advance requests to be submitted to Donors/UN agencies on quarterly basis and maintain bank reconciliation, financial transaction and certification of expenditure reports;
  • Follow up on the activities and monitor advance balances of resource disbursed, verify availability of funds for project activities and recommend for changes in budget line if needed.
  • Review financial statements, expenditure as stated in the financial reports of partner organization
  • Monitor fund disbursement and adjustment of partner organization
Administrative & Logistic Management
  • Assist Project Management in day to day administrative support for smooth operation of the project;
  • Maintain inventory of program assets and provide logistic support to workshop/seminar and other program activities
  • Ensure the proper maintenance of the record keeping and filing system related to administration, logistics, equipment and vehicles of the project;
  • Oversee and ensure proper logistical arrangements for project;
  • Supervise and maintain equipment, vehicles and assets of the Project for security and proper functioning;
  • Ensure that proper inventory of all components of vehicles are maintained and checked frequently;
  • Ensure full compliance of rules and regulations, policies and strategies on travel management and ensure that vehicles are used in accordance with rules and regulations and that vehicle usage date is correctly recorded;
  • Assist Project Management in contract management
  • Drafting of Letter of Agreements, Memorandum of Understandings, Cost-sharing agreements, Contracts with implementing partners, and other such documents as per UNDP-NIM Policy and procures as well as GoB rules, regulations, and formats in close coordination with project administration and finance associate;
  • Ensure the compliance of all the provisions of guidelines regarding personnel management, procurement, subcontract and financial management;
Procurement
  • Assist Project Management in quality and on time procurement of project goods/services;
  • Oversee and ensure efficient project procurement i.e. technical bids, financial bids, proposals and contracts following the provisions of the NIM Guidelines and PPR 2008;
  • Draw up specifications for the equipment required for procurement in close work with programme and ensure proper operation, maintenance and appropriate distribution of such equipment;
  • Oversee the management of various contracts with implementing partners—government entities, NGOs, etc.
Impact of Results To achieve project and unit goals through providing admin and finance support in comply with UNDP-NIM and GOB policy procedures. Corporate Competencies:
  • Demonstrated high moral integrity by modeling the UN’s values and ethical standards, impartiality and discretion and proven capacity of initiative, discretion and autonomy;
  • Promotes the vision, mission and strategy of UNDP;
  • Displays respect to diversity and cultural, gender, religious, race, nationality and age sensitivity.
Functional Competencies:
  • Builds strong relationships with clients, focuses on impact and result for the client and responds positively to feedback, timely responses queries
  • Consistently approaches work with energy and a positive, constructive attitude
  • Demonstrates good oral and written communication skills
  • Demonstrates openness to change and ability to manage complexities
Development and Operational Effectiveness
  • Ability to identify opportunities, conceptualize and develop project reports
  • Capability to engage in team-based policy and programme dialogue, experience of leading workshops and being a resource person.
  • Ability to lead strategic planning, results-based management and reporting: full project cycle mastery, excellent work/project planning skills, mastery of UNDP’s new programme modalities (NIM/DIM execution etc.) and using ATLAS.
  • Ability to oversee timely project implementation and to provide the necessary trouble shooting to keep project implementation on schedule
  • Ability to formulate and manage budgets, manage contributions and investments, manage transactions, conduct financial analysis, reporting and cost-recovery: excellent project oversight functions, including audit, accurate and thorough risk assessment
  • Ability to implement new systems and affect staff behavioral/ attitudinal change.
Management and leadership:
  • Builds strong relationships with clients, focuses on impact and results for the client and responds positively to feed-back;
  • Consistently approaches work with energy and a positive, constructive attitude;
  • Effective communications skills and ability to establish good working relationships with national and international interlocutors;
  • Demonstrated openness to change and ability to solve problems and manage complexities.
  • Ability to work and act under pressure and with discretion in a politically sensitive environment with a minimum of comfort;
  • Excellent team building skills;
Education: Bachelor’s degree in accounting/finance/economics/business administration and technical expertise in financial management/accounting. Experience: The candidate should possess the following qualification to compete for the announced position:
  • Minimum 5 years relevant experience in Administration and Financial management in development projects. Experience of working with international/donor agency is an asset.
  • Understanding of budgeting, accounting and bookkeeping, particularly under NIM procedures.
  • Strong Knowledge and Clear Understanding on NIM and GOB Procurement
  • Experience of using financial software programme.
  • Knowledge on Tax & VAT is desired.
  • Experience of UN/UNDP funded project will be preferable.
  • Fluency in written and spoken English; and
  • Experience in handling of Atlas or web-based enterprise resource management systems.
  • Independent auditing skills.
Language Requirements: Fluency in English (both oral and written) is required; Knowledge of another UN official language is an advantage. Important applicant information All posts in the SC categories are subject to local recruitment. Applicant information about UNDP rosters Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements. Workforce diversity UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence. Scam warning The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web. Note: UNDP is committed to achieving workforce diversity in terms of gender, ethnicity and culture. Individuals from minority groups, indigenous groups and people living with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
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