Catholic Relief Services (CRS)

Accountability Clerk

Catholic Relief Services (CRS)

Job Description

Position Title: Accountability Clerk Department: Safeguarding Team **Band: 4 Location: Egypt Reports To: Safeguarding Project Officer Supervisory Responsibilities: None Background The CRS Egypt country program began in 1956 at the invitation of the Egyptian president Nasser by providing relief assistance to the victims of the Suez War. Over the following few decades, CRS Egypt moved from large-scale food relief to long-term poverty alleviation and development programs. CRS Egypt works in a wide variety of areas within the development field. Currently, CRS Egypt has three main programs: education assistance program and livelihoods program for refugee support, and local partnership. Projects under these programs range from the provision of technical assistance and Capacity Building to partners, promoting peace and tolerance, educational grants for refugees and assistance to refugee community schools, and Technical Support and start-up funds for refugee and vulnerable Egyptian entrepreneurs. Additional programming includes Emergency Preparedness and Response projects that arise as needed. The Operations Department, supported by a regional Management Quality unit, ensures the country program develops and maintains the highest level of operational standards. CRS Egypt currently holds a main office in Garden City, Cairo, and the refugee support sub-office in Maadi with activities in Greater Cairo, Upper Egypt and the North Coast. The Safeguarding Team supports these programs by systematically ensuring the safety, dignity, and meaningful access of CRS project beneficiaries is protected and that CRS activities do not unintentionally increase beneficiaries’ exposure to protection risks. As part of this, the Safeguarding team implements preventive measures to ensure CRS beneficiaries as well as staff are protected from harassment, exploitation, and abuse. As the CRS Egypt Country Program has over 10 partners and directly serves over 60,000 beneficiaries a year, key accountability staff are required to ensure projects are consistently responsive to beneficiaries needs and that any safety concerns are quickly addressed.

Job Summary

As a member of the Catholic Relief Services’ (CRS) Egypt Safeguarding team, you will serve as the Accountability Clerk. Specifically, you will be responsible for collecting and documenting beneficiary feedback, organizing feedback files, and following up with employees to ensure timely response to beneficiary feedback. Your service-oriented approach will ensure CRS projects continue to be responsive to beneficiary needs.

Job Responsibilities

· Receive, document, and organize beneficiary feedback submitted via various channels including hotlines, the CRS Facebook Page, suggestion boxes, Whatsapp, face to face interactions, etc. · Respond or direct beneficiary feedback to appropriate staff, following up to ensure timely response · Report any safeguarding concerns or sensitive feedback to senior management immediately as per CRS procedures · Coordinate with accountability focal points on different project teams to ensure information disseminated to beneficiaries is up to date · Review files, records, and other documents to obtain information to respond to requests · Maintain and update online and hard copy filing and database systems used to track beneficiary feedback · Identify, direct, and follow-up on cases that require referrals · Type, format, and translate documents to be used for Information Dissemination, trainings, and presentations. · Compute and proofread data for accountability records and reports. · Attend meetings and transcribe meeting minutes · Troubleshoot problems involving beneficiary feedback channels · Other related duties, as assigned ** Typical Background, Experience, and Requirements: · Bachelor’s degree in international relations or a related field · One year of experience working in an office environment in a clerical or administrative role such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology, · Experience with a local or international NGO a plus; additional education may substitute for some experience · Experience with word processing, Data Entry into online databases and forms, and working with various office equipment · Experience in MS Office package (Excel, Word, PowerPoint) and information Management Systems; proficient in Word Personal Skills: · Observation, active listening and Analysis skills with ability to make sound judgment · Good interpersonal skills and the ability to interact effectively with diverse groups
  • Proactive, results-oriented and service-oriented

  • Strong organizational skills

Required/Desired Foreign Language: Excellent command in English and Arabic. Travel Required: Job requires limited travel to Upper Egypt (approximately 5%) and occasional travel within the Cairo metropolitan area (approximately 15%).

Key Working Relationships

Supervisory: None Internal: Safeguarding Team, Project-level Accountability Focal Points External: Project beneficiaries Agency-wide Competencies (for all CRS Staff): These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results. · Trusting Relationships · Continuous Improvement & Innovation · Partnership · Accountability and Stewardship Safeguarding Policy: CRS is committed to safeguarding program participants from exploitation and abuse. The successful candidate is expected to sign and adhere to the CRS Safeguarding Policy and Code of Conduct. ** Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position. CRS's talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation. Equal Opportunity Employer
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