UN Administrative Assistant

Job Posting Organization:
The United Nations Support Office in Haiti (UNSOH) was established to provide support primarily to the Gang Suppression Force (GSF), the United Nations Integrated Office in Haiti (BINUH), the Haitian National Police (HNP), and the Haitian Armed Forces. UNSOH is also tasked with delivering technical assistance to the Organization of American States (OAS). The organization operates in Haiti and is focused on enhancing security" style="border-bottom: 1px dotted #007bff !important;">security and stability in the region through various support mechanisms. The mission aims to ensure effective coordination and operational support to the UN staff in the field, thereby contributing to the overall objectives of the United Nations in Haiti.

Job Overview:
The UN Administrative Assistant position is a temporary role located within the Transport Section of the UNSOH. The incumbent will provide essential support to UN staff in the field, ensuring the smooth operation of transport services. This role involves compiling data related to passenger movement and service utilization, coordinating shuttle services, and providing administrative support for daily transport dispatch operations. The assistant will also monitor transport requests, maintain movement records, and assist in the management of vehicle resources. The position requires a proactive approach to ensure timely transportation support for mission personnel and effective communication with drivers and other stakeholders. The role is crucial for maintaining operational efficiency and supporting the mission's objectives in Haiti.

Duties and Responsibilities:
The Transport Assistant will be responsible for a variety of tasks including compiling passenger movement data, supporting the coordination of shuttle services, and providing administrative support for transport dispatch operations. Specific duties include monitoring transport requests, maintaining movement records, assisting in daily transportation support for mission personnel, and managing vehicle resources. The assistant will also conduct briefings for drivers on accident reporting procedures, monitor radio communications, report accidents, and facilitate road safety awareness campaigns. Additional responsibilities may include collecting data on passenger movements and performing any other functions assigned by the Workshop supervisor or Chief Transport Officer (CTO).

Required Qualifications:
Candidates must possess a high school diploma or equivalent. A valid driver's license for B category is desirable, and technical training in Finance, Budget, Human Resources Management, or Administration is preferred. A Diploma or Certificate in Administration or Logistics is also desired. Strong computer skills, particularly in word processing and spreadsheets, are required. Experience working with UN agencies in a similar capacity is considered an asset. Candidates should demonstrate professionalism, effective communication skills, teamwork, and the ability to plan and organize tasks efficiently.

Educational Background:
The educational requirement for this position includes a high school diploma or equivalent. Additional qualifications such as a Diploma or Certificate in Administration or Logistics are preferred. Technical training in relevant fields such as Finance, Budget, or Human Resources Management is also desirable. Candidates are encouraged to provide copies of their educational certificates when applying.

Experience:
A minimum of five years of progressively responsible experience in administration, finance, budget, accounting, audit, human resources, or a related area is required. This experience requirement is reduced to three years for candidates who possess a first-level university degree or higher. Candidates should have strong computer skills and proficiency in word processing and spreadsheets. Experience working at UN agencies in a similar role is highly desirable.

Languages:
The working languages of the United Nations Secretariat are English and French. For this position, candidates must be proficient in both languages, with one language at a higher proficiency level and the other at a lower proficiency level. The specific language requirements are outlined according to the UN Language Framework, which details the minimum required levels for reading, writing, listening, and speaking in both languages.

Additional Notes:
This temporary job opening is available until 30 June 2027, with the possibility of extension subject to funding approval and staffing structure. The position is subject to the United Nations' policies regarding gender balance, and female candidates are strongly encouraged to apply. The United Nations does not charge any fees at any stage of the recruitment process, and candidates are advised to provide complete and accurate information in their applications. The evaluation of candidates will be based on the information submitted, and reference checks will be conducted for candidates under serious consideration.