Senior Events Coordination Consultant

Job Posting Organization:
The United Nations Human Settlements Programme (UN-Habitat) was established to promote sustainable development of human settlements and policies conducive to adequate housing for all. It operates globally, with a focus on supporting central and state governments, local authorities, and other partners in implementing the Habitat Agenda, the 2030 Agenda with the Sustainable Development Goals, and the New Urban Agenda. UN-Habitat aims to transform cities into safer, more inclusive, compact, integrated, resilient, and connected places, ensuring that everyone can live with dignity. The Regional Office for Latin America and the Caribbean (ROLAC) is based in Rio de Janeiro, Brazil, and has expanded its portfolio in Brazil by collaborating with various government tiers to formulate and implement effective, sustainable, participative, and socially fair urban policies. UN-Habitat works with organizations at all levels, including government, civil society, and the private sector, to build, manage, plan, and finance sustainable urban development.

Job Overview:
The Senior Events Coordination Consultant will play a crucial role in supporting the implementation of a project aimed at organizing a Forum on Technical Assistance for Social Housing (ATHIS) in São Paulo, Brazil. This position requires close collaboration with various teams, including programme, operations, and project teams, to achieve project objectives and organizational priorities. The consultant will be responsible for the overall planning and execution of the Forum, which is expected to attract up to 1,000 participants over two days, followed by field visits to selected ATHIS projects. The consultant will develop and maintain a comprehensive Work Plan, ensuring that all activities are executed smoothly and in compliance with deadlines and budgetary constraints. This role demands strong project management skills, the ability to coordinate multiple workstreams, and effective communication with stakeholders to promote engagement and participation in the Forum.

Duties and Responsibilities:
The Senior Events coordinator-consultant" style="border-bottom: 1px dotted #007bff !important;">Coordinator Consultant will have a wide range of responsibilities, including: organizing the overall planning and execution of the Forum in collaboration with the Organizing Committee; developing and maintaining a detailed Work Plan with schedules, budgets, and deadlines; overseeing all activities related to the event's implementation; ensuring compliance with deadlines, budget, and quality standards; guiding consultants responsible for different event workstreams; collaborating on the recruitment of event crew and service providers; aligning with the project team for participant and stakeholder engagement; ensuring necessary licenses and regulations are in place; conducting on-site technical visits; developing an accreditation or registration system; ensuring accountability through reports; articulating planning and operational delivery of field visits; maintaining an orderly information file system; participating in alignment and monitoring meetings; attending meetings and conferences as requested; ensuring compliance with UN-Habitat quality standards; developing reports following ABNT guidelines; adopting ethical principles; and performing any other management-related duties assigned by the Head of Brazil Office.

Required Qualifications:
The position requires a Bachelor's degree in Public Relations, Tourism, Administration, Project Management, International Relations, Cultural Production, Event Production, Social Sciences, or related fields. Additionally, a postgraduate degree in Event Management, Communications, Project Management, or related fields is required, or alternatively, eight years of relevant experience beyond the basic requirement. Candidates must have a minimum of twenty years of experience in planning, coordination, and execution of events, with specific experience in managing large-scale events in Brazil. Experience in managing multidisciplinary teams, consultants, suppliers, and institutional stakeholders is essential, along with experience in managing event budgets, work plans, and timelines. A deep knowledge of the Brazilian context and culture is required, as well as the ability to work with diverse cultures and backgrounds. Professional or academic experience in social and sustainable development and environmental sustainability is desirable, as is previous experience working with the United Nations.

Educational Background:
Candidates must possess a Bachelor's degree in relevant fields such as Public Relations, Tourism, Administration, Project Management, International Relations, Cultural Production, Event Production, Social Sciences, or related areas. A postgraduate degree in Event Management, Communications, Project Management, or related fields is also required, or alternatively, candidates may qualify with eight additional years of relevant experience beyond the basic educational requirement.

Experience:
The position requires a minimum of twenty years of experience in planning, coordination, and execution of events. Candidates must have specific experience in planning, organizing, and managing large-scale events in Brazil, as well as experience in managing multidisciplinary teams, consultants, suppliers, and institutional stakeholders. Additionally, candidates should have experience managing event budgets, work plans, and timelines, along with a deep understanding of the Brazilian context and culture.

Languages:
Fluency in Portuguese is required for this position, along with a working knowledge of English. While not mandatory, proficiency in French and Spanish is considered an asset, as English and French are the working languages of the United Nations Secretariat, and Spanish is the working language of the Regional Office.

Additional Notes:
The position is based locally in Brazil, and only nationals from Brazil or external candidates holding a permanent visa in Brazil may apply. The contract is for a duration of nine months, with the possibility of extension subject to availability of funds and performance. The consultant will receive a total remuneration of BRL 360,000, distributed across three payments based on the delivery and approval of specified products. All applications must be submitted through the INSPIRA system, and candidates are advised to include comprehensive information regarding their educational background, professional experience, language proficiency, and any other relevant expertise. The United Nations does not charge a fee at any stage of the recruitment process.