Finance Associate

Job Posting Organization:
The World Food Programme (WFP) is the world’s largest humanitarian organization, established to save lives in emergencies and to use food assistance to build pathways to peace, stability, and prosperity for people recovering from conflict, disasters, and the impacts of extreme weather shocks. WFP operates in numerous countries around the globe, employing a diverse workforce committed to its mission. The organization emphasizes the importance of diversity and inclusion, ensuring equal employment opportunities for all individuals regardless of their background. WFP's values include Integrity, Collaboration, Commitment, Humanity, and Inclusion, which guide its operations and interactions with partners and beneficiaries. The organization has received numerous accolades, including the Nobel Peace Prize in 2020, highlighting its significant contributions to humanitarian efforts worldwide. WFP invests in the personal and professional development of its employees through various training and mentorship programs, fostering a culture of growth and learning within a supportive work environment.

Job Overview:
The Finance Associate position at WFP is designed for individuals who are expected to take responsibility for a range of finance and budget-related processes and activities. This role requires a solid understanding of standard financial guidelines and practices, allowing job holders to recommend actions to staff at various levels and allocate tasks to support staff. The primary purpose of this position is to support the effective delivery of finance, budget, and administration services, ensuring the transparent and efficient utilization of financial resources. The Finance Associate will play a crucial role in onboarding new staff, providing guidance on finance processes, and ensuring compliance with WFP financial policies. This position is integral to the financial health of the organization, as it involves monitoring expenditures, preparing reports, and ensuring timely payments to suppliers. The Finance Associate will also be responsible for maintaining accurate financial records and databases, contributing to informed decision-making within the organization.

Duties and Responsibilities:
The Finance Associate will have a comprehensive set of duties and responsibilities, including but not limited to: supporting the onboarding of newly recruited staff by delivering guidance and training related to WINGS and finance processes; providing procedural and technical support to ensure compliance with WFP financial policies; monitoring monthly expenditure forecasts and preparing expenditure reports; offering guidance and on-the-job training to finance and support staff; regularly monitoring sub-imprest bank and petty cash accounts; verifying vendor claims and ensuring timely payments; compiling information for reports related to budgets and finance; retrieving and validating information from financial systems; performing administrative duties related to fixed assets and expenditures; maintaining a web-based register for invoices and payment transfers; and ensuring all expenses are recorded in line with the approved budget. The Finance Associate may also be required to perform other duties as necessary to support the finance team.

Required Qualifications:
Candidates for the Finance Associate position must possess a completion of secondary school education, with a post-secondary certificate in a related functional area being desirable. Additionally, candidates should have at least 5 years of relevant experience in finance and/or banking, with experience in preparing, analyzing, and reporting financial data being an added advantage. The role requires strong analytical skills, attention to detail, and the ability to assess financial health and status. Candidates should also demonstrate proficiency in collecting and monitoring financial data on projects and programs, as well as reporting findings to senior leaders.

Educational Background:
The educational background required for the Finance Associate position includes a completion of secondary school education as a minimum requirement. A post-secondary certificate in a related functional area, such as finance, accounting, or business administration, is considered desirable and may enhance a candidate's qualifications for the role.

Experience:
The position requires candidates to have a minimum of 5 years of relevant experience in the field of finance and/or banking. This experience should include a strong background in preparing, analyzing, and reporting financial data, as well as familiarity with financial policies and procedures. Candidates with experience in assessing the financial health of organizations and reporting findings to senior management will be viewed favorably.

Languages:
Fluency in both spoken and written English and Arabic is mandatory for this position. Proficiency in these languages is essential for effective communication within the organization and with external stakeholders, as WFP operates in a multicultural environment where diverse languages are spoken. Additional language skills may be considered an asset but are not explicitly required for this role.

Additional Notes:
The Finance Associate position is offered under a Special Service Agreement (SSA6) contract for a duration of 3 months, based in Amman, Jordan. This role is full-time and requires a commitment to WFP's mission and values. The organization emphasizes the importance of providing reasonable accommodations for individuals with disabilities throughout the recruitment process. WFP does not charge any fees in connection with the application or recruitment process, and all applications must be submitted through the online recruiting system. Selected candidates will undergo rigorous reference and background checks, and only shortlisted candidates will be contacted for further stages of the recruitment process.