E-T Consultant - Event Management and Logistics Specialist

Job Posting Organization:
The World Bank Group (WBG) is a prominent global partnership consisting of five institutions dedicated to eradicating extreme poverty and fostering shared prosperity. Established in 1944, the WBG has grown to include 189 member countries and operates over 120 offices worldwide. The organization collaborates with both public and private sector partners to invest in innovative projects and leverage data, research, and technology to address pressing global challenges. The WBG's mission is to provide financial and technical assistance to developing countries, ensuring that they can build sustainable infrastructure and improve living standards for their populations. For more information, visit www.worldbank.org.

Job Overview:
The E-T Consultant for Event Management and Logistics Specialist will play a crucial role in organizing the Understanding Risk Global Forum scheduled for May 2027 in Abu Dhabi. This position requires a deep understanding of the Global Facility for Disaster Reduction and Recovery (GFDRR) and its innovation agenda, as well as previous experience in managing similar forums. The consultant will be responsible for the overall event production, which includes setting up and coordinating the call for proposals, managing logistics, and ensuring smooth execution of the event agenda. The role demands strong organizational skills, the ability to liaise effectively with various stakeholders, and a commitment to delivering a high-quality experience for all participants. The consultant will also be involved in post-event activities, including reporting and analysis of the event's success.

Duties and Responsibilities:
The primary duties and responsibilities of the E-T Consultant include:

• Setting up, coordinating, and managing the call for proposals and evaluation process for both physical and virtual presentations.
• Acting as the liaison with session organizers, leads, and speakers, serving as their focal point for all organizational and content-related matters.
• Overseeing logistics, setup, maintenance, supervision, and coordination of the registration process, including visa checks and support letters.
• Coordinating the execution of the event agenda, managing venue assignments, and overseeing digital platform room allocations.
• Organizing virtual and physical extracurricular activities, gaming experiences, and community engagement initiatives for attendees.
• Establishing and maintaining strong working relationships with partners and stakeholders.
• Supporting budget supervision and content management for the Understanding Risk website.
• Assisting with travel arrangements for key staff and speakers, including hotel bookings and transportation coordination.
• Producing logistics notes for attendees and providing digital training and assistance to speakers for live, pre-recorded, and streamed sessions. 1
• Coordinating with local and international third-party suppliers, including AV/IT, catering, and staffing providers. 1
• Managing potential refund requests from registered attendees. 1
• Scouting locations and venues for future UR forums. 1
• Conducting post-event activities, including compiling reports, statistics, and contributions to proceedings. 1
• Engaging in communications activities, including social media management and UR newsletters.

Required Qualifications:
Candidates must possess a strong background in event management, particularly in large-scale international conferences or forums. They should have excellent organizational and multitasking skills, with the ability to manage multiple priorities effectively. Strong communication skills are essential, as the consultant will be required to liaise with various stakeholders, including government agencies, NGOs, and private sector representatives. Experience in budget management and logistical coordination is also necessary. Familiarity with disaster risk management and climate change issues will be an advantage, as will experience working in multicultural environments.

Educational Background:
A bachelor's degree in event management, hospitality, business administration, or a related field is required. A master's degree or equivalent experience in a relevant area will be considered an asset. Candidates should demonstrate a commitment to professional development and staying current with industry trends and best practices in event management.

Experience:
The position requires a minimum of 5 years of relevant experience in event management, logistics coordination, or a similar role. Experience in managing international conferences or forums, particularly in the context of disaster risk management or climate change, is highly desirable. Candidates should have a proven track record of successfully delivering high-quality events and managing complex logistical arrangements.

Languages:
Fluency in English is mandatory, as it is the primary language of communication for the role. Proficiency in additional languages, particularly French or Spanish, is considered a strong asset, as it will facilitate communication with a diverse range of stakeholders and participants from various countries.

Additional Notes:
This position is financed by an External Funded Operation (EFO), and renewal is contingent upon the availability of funding, business needs, staff performance, and skills fit. The role is expected to be full-time and may involve international travel as required for event coordination and stakeholder engagement.