Logistics Assistant - Warehouse Management Systems

Job Posting Organization:
The World Food Programme (WFP) is the world’s largest humanitarian organization, dedicated to saving lives in emergencies and using food assistance to build pathways to peace, stability, and prosperity for people recovering from conflict, disasters, and the impacts of extreme weather. Established in 1961, WFP operates in over 80 countries, employing thousands of individuals who are committed to its mission. WFP is recognized for its efforts in humanitarian assistance and was awarded the Nobel Peace Prize in 202

• The organization values diversity and inclusion, encouraging qualified candidates from all backgrounds to apply.

Job Overview:
The Logistics Assistant - mSupply plays a crucial role in supporting inventory accuracy, traceability, and data integrity within the Central Medical Store (CMS). This position is essential for ensuring that all warehouse transactions are accurately recorded in the mSupply Warehouse Management System, which contributes to greater transparency throughout the supply chain. The Logistics Assistant will work under the direct supervision of the Operations and Systems Manager, focusing on maintaining the completeness, timeliness, and quality of information in the mSupply database. This role is vital for the effective management of logistics operations, ensuring that the right products are available at the right time and place, thereby supporting WFP's mission to provide humanitarian assistance.

Duties and Responsibilities:
The Logistics Assistant will be responsible for a variety of tasks, including but not limited to: recording all inventory transactions in mSupply, such as receipts, transfers, issues, returns, and adjustments; ensuring that complete product information is maintained, including batch numbers, expiry dates, weights, volumes, and unit values; reconciling physical inventory with mSupply records and investigating discrepancies; ensuring that all warehouse documentation is complete, accurate, and properly archived; conducting routine data quality checks and supporting inventory audits and stock counts; generating daily, weekly, and monthly inventory reports, dashboards, and analyses using mSupply and Excel; supporting CMS staff on mSupply processes and SOP compliance; and performing other duties as assigned by the Operations and Systems Manager. The Logistics Assistant will also be expected to prepare daily stock movement updates, monthly inventory reports, discrepancy reports, data quality reviews, and quarterly summaries highlighting inventory performance and stock accuracy.

Required Qualifications:
Candidates must possess a strong attention to detail, advanced skills in inventory management and data analysis, and proficiency in Microsoft Excel. They should have the ability to follow Standard Operating Procedures (SOPs) and demonstrate good communication and organizational skills. Experience with warehouse management systems, inventory reconciliation, and logistics reporting is essential. Knowledge of mSupply is highly desirable, as it is a key tool used in this position.

Educational Background:
The minimum educational requirement for this position is the completion of secondary school, along with a post-secondary degree in logistics, management, computer science, or a related field. A university degree in these fields or an equivalent combination of education and experience would be considered an asset, enhancing the candidate's qualifications for the role.

Experience:
Candidates should have a minimum of 5 years of experience in logistics, warehousing, inventory management, or supply chain operations. This experience should include working with warehouse management systems and logistics reporting, as well as inventory reconciliation. Familiarity with mSupply is highly desirable and will be beneficial for the successful execution of the role's responsibilities.

Languages:
Proficiency in English, both written and spoken, is mandatory for this position. Strong communication skills in English are essential for effective collaboration and reporting within the organization.

Additional Notes:
This position is full-time and is based in Monrovia, Liberia. The World Food Programme is committed to providing reasonable accommodations for individuals with disabilities throughout the recruitment process. The organization does not charge any fees in connection with the application or recruitment process. All applications must be submitted through WFP's online recruiting system, and only shortlisted candidates will be contacted for further stages of the recruitment process. WFP emphasizes the importance of an inclusive work environment and adheres to strict standards against discrimination and harassment.