Job Description
Job Posting Organization:
FHI 360 is a nonprofit organization that focuses on improving lives in lasting ways by advancing integrated, locally driven solutions for human development. Established in 1980, FHI 360 operates in more than 60 countries and has a workforce of over 4,000 employees. The organization is dedicated to addressing the interconnected challenges of health, education, and economic development, and it emphasizes the importance of collaboration with local partners to achieve sustainable outcomes.
Job Overview:
The Administrative Assistant plays a crucial role in supporting the daily operations of the country office by providing essential administrative and office services. This position is responsible for a variety of tasks that ensure the smooth functioning of the office environment. The Administrative Assistant will assist in setting up office and conference rooms, managing mail operations, and performing routine maintenance duties. Additionally, the role involves maintaining office equipment and supplies, ensuring that all facilities are properly operated and maintained in compliance with safety codes. The Administrative Assistant will also support procurement processes, track inventory, and assist with travel and meeting logistics, making this position integral to the overall efficiency of the office.
Duties and Responsibilities:
The Administrative Assistant will perform a wide range of general and routine administrative tasks, including but not limited to: obtaining quotations, completing procurement documentation, and maintaining procurement files in accordance with organizational requirements. The role involves tracking office supply inventory and supporting routine purchases of low-value goods and services under the guidance of senior administrative staff. The Administrative Assistant will provide routine administrative support for travel and meetings, which includes assisting with hotel reservations, transportation arrangements, conference room scheduling, and coordination of food, beverage, and meeting logistics. Additionally, the position requires overseeing physical record retention in accordance with FHI 360 and local policies, reviewing data and information for completeness and accuracy, and providing employees with office supplies. The Administrative Assistant will also perform data entry, proofread documents, compile special reports, and manage incoming and outgoing mail, including courier services. Other duties may be assigned by the Administrative Manager or other designated supervisors in the country.
Required Qualifications:
Candidates must possess a High School Diploma and have a minimum of 3 years of clerical and administrative support experience. Experience working with NGOs is considered an advantage. The ideal candidate should demonstrate the ability to work under pressure and possess strong communication skills, both verbal and written. Articulate and professional demeanor is essential for effective interaction with clients and staff.
Educational Background:
A High School Diploma is required for this position. Additional certifications or training in administrative support or related fields may be beneficial but are not mandatory.
Experience:
The position requires at least 3 years of relevant clerical and administrative support experience. Experience in a similar role within an NGO or international organization is highly desirable, as it provides familiarity with the unique challenges and requirements of such environments.
Languages:
Fluency in Portuguese is mandatory, and intermediate knowledge of English is also required. Proficiency in additional languages may be considered an asset, enhancing communication with diverse stakeholders.
Additional Notes:
This position is based in Mozambique and may involve travel requirements of less than 10%. The expected hiring salary range for this role is between USD 13,000 and 16,000 annually. FHI 360 offers a competitive benefits package and emphasizes professional development and work/life balance. The organization is committed to equal opportunity employment and safeguarding against abuse and exploitation in all its programs.
FHI 360 is a nonprofit organization that focuses on improving lives in lasting ways by advancing integrated, locally driven solutions for human development. Established in 1980, FHI 360 operates in more than 60 countries and has a workforce of over 4,000 employees. The organization is dedicated to addressing the interconnected challenges of health, education, and economic development, and it emphasizes the importance of collaboration with local partners to achieve sustainable outcomes.
Job Overview:
The Administrative Assistant plays a crucial role in supporting the daily operations of the country office by providing essential administrative and office services. This position is responsible for a variety of tasks that ensure the smooth functioning of the office environment. The Administrative Assistant will assist in setting up office and conference rooms, managing mail operations, and performing routine maintenance duties. Additionally, the role involves maintaining office equipment and supplies, ensuring that all facilities are properly operated and maintained in compliance with safety codes. The Administrative Assistant will also support procurement processes, track inventory, and assist with travel and meeting logistics, making this position integral to the overall efficiency of the office.
Duties and Responsibilities:
The Administrative Assistant will perform a wide range of general and routine administrative tasks, including but not limited to: obtaining quotations, completing procurement documentation, and maintaining procurement files in accordance with organizational requirements. The role involves tracking office supply inventory and supporting routine purchases of low-value goods and services under the guidance of senior administrative staff. The Administrative Assistant will provide routine administrative support for travel and meetings, which includes assisting with hotel reservations, transportation arrangements, conference room scheduling, and coordination of food, beverage, and meeting logistics. Additionally, the position requires overseeing physical record retention in accordance with FHI 360 and local policies, reviewing data and information for completeness and accuracy, and providing employees with office supplies. The Administrative Assistant will also perform data entry, proofread documents, compile special reports, and manage incoming and outgoing mail, including courier services. Other duties may be assigned by the Administrative Manager or other designated supervisors in the country.
Required Qualifications:
Candidates must possess a High School Diploma and have a minimum of 3 years of clerical and administrative support experience. Experience working with NGOs is considered an advantage. The ideal candidate should demonstrate the ability to work under pressure and possess strong communication skills, both verbal and written. Articulate and professional demeanor is essential for effective interaction with clients and staff.
Educational Background:
A High School Diploma is required for this position. Additional certifications or training in administrative support or related fields may be beneficial but are not mandatory.
Experience:
The position requires at least 3 years of relevant clerical and administrative support experience. Experience in a similar role within an NGO or international organization is highly desirable, as it provides familiarity with the unique challenges and requirements of such environments.
Languages:
Fluency in Portuguese is mandatory, and intermediate knowledge of English is also required. Proficiency in additional languages may be considered an asset, enhancing communication with diverse stakeholders.
Additional Notes:
This position is based in Mozambique and may involve travel requirements of less than 10%. The expected hiring salary range for this role is between USD 13,000 and 16,000 annually. FHI 360 offers a competitive benefits package and emphasizes professional development and work/life balance. The organization is committed to equal opportunity employment and safeguarding against abuse and exploitation in all its programs.
Info
Job Posting Disclaimer
This job posting is provided for informational purposes only. The accuracy of the job description, qualifications, and other details mentioned is the sole responsibility of the employer or the organization listing the job. We do not guarantee the validity or legitimacy of this job posting. Candidates are advised to conduct their own due diligence and verify the details directly with the employer before applying.
We are not liable for any decisions or actions taken by applicants in response to this job listing. By applying, you agree that all application processes, interviews, and potential job offers are managed exclusively by the listed employer or organization.
Beware of fraudulent job offers. Do not provide sensitive personal information or make any payments to secure a job.
We are not liable for any decisions or actions taken by applicants in response to this job listing. By applying, you agree that all application processes, interviews, and potential job offers are managed exclusively by the listed employer or organization.
Beware of fraudulent job offers. Do not provide sensitive personal information or make any payments to secure a job.