Programme Associate - Common Pipeline (Gaza Response)

Job Posting Organization:
The International Organization for Migration (IOM) was established in 1951 and is a Related Organization of the United Nations. It is the leading UN agency in the field of migration, working closely with governmental, intergovernmental, and non-governmental partners. IOM's mission is to promote humane and orderly migration for the benefit of all, saving lives and protecting people on the move. The organization drives solutions to displacement and facilitates pathways for regular migration while providing services and advice to governments and migrants. IOM is committed to fostering a respectful, inclusive, and supportive workplace where all employees can thrive professionally and feel valued. The organization operates in numerous countries worldwide, engaging in various migration-related activities and initiatives.

Job Overview:
The Programme Associate will play a crucial role in supporting IOM's Gaza response activities under the Common Pipeline. This position involves assisting in the implementation and monitoring of project activities, which includes retrieving, compiling, summarizing, analyzing, and presenting information and data on specific project topics and partner allocations. The Programme Associate will monitor the budget, verify the availability of funds, obtain necessary approvals, and update budget-related information. This role requires extensive liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, and process and follow up on administrative actions. The Programme Associate will also draft status reports, identifying shortfalls in delivery, and suggest remedial actions to the supervisor. Additionally, the position involves responding to complex information requests, maintaining files and records, organizing meetings, workshops, and training sessions, and assisting in coordinating implementation activities with local authorities, partners, UN agencies, NGOs, donors, and other stakeholders relevant to the project. The Programme Associate will also assist in monitoring the work of implementing partners and report any non-compliances to the supervisor, while performing other related duties as assigned.

Duties and Responsibilities:

• Assist in the implementation and monitoring of project activities.
• Retrieve, compile, summarize, analyze, and present information/data on specific project topics and partner allocations.
• Monitor budget; verify availability of funds; obtain necessary approval and update budget-related information.
• Act as focal point for administrative coordination of project implementation, involving extensive liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, process and follow-up on administrative actions.
• Draft status reports, identifying shortfalls in delivery, and bring them to the attention of the supervisor while suggesting remedial actions.
• Draft correspondence on project issues; prepare and update reports, briefing notes, graphics, statistical tables, presentations, and other forms of documentation.
• Respond to complex information requests and inquiries; set up and maintain files/records; organize meetings, workshops, and training sessions.
• Participate in meetings and conferences; assist in coordinating implementation activities with local authorities, partners, UN agencies, intergovernmental and non-governmental organizations, donors, and other stakeholders relevant to the project.
• Assist in monitoring the work of implementing partners and report non-compliances to the supervisor. 1
• Perform other related duties as assigned.

Required Qualifications:

• School diploma with five years of relevant experience; or a Bachelor’s degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law, or related fields from an accredited academic institution with three years of relevant professional experience.
• Experience in liaising with governmental authorities, national/international institutions, UN agencies, and NGOs.
• Experience in working with migrants, refugees, internally displaced persons, victims of trafficking, and other vulnerable groups.
• Prior work experience with international humanitarian organizations, non-governmental or government institutions/organizations in a multi-cultural setting is an advantage.
• Skills in working in the humanitarian context, within the Cluster system, and in SNFI are advantageous.
• Experience with organizing, analyzing, and reporting data associated with implementing activities.
• Experience communicating and collaborating with partners, coordination groups, and support departments.

Educational Background:
The educational background required for this position includes a school diploma with five years of relevant experience or a Bachelor’s degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law, or related fields from an accredited academic institution. Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience:
The position requires a minimum of three years of relevant professional experience for candidates with a Bachelor’s degree, or five years of relevant experience for candidates with a school diploma. Experience should include liaising with governmental authorities, national/international institutions, UN agencies, and NGOs, as well as working with migrants, refugees, internally displaced persons, victims of trafficking, and other vulnerable groups. Prior work experience with international humanitarian organizations or in a multi-cultural setting is considered an advantage.

Languages:
All IOM staff members are required to be fluent in one of the IOM's official languages (English, French, Spanish). For this position, fluency in English is required, both oral and written. Proficiency in the required language(s) will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Additional Notes:
The selection process for this vacancy may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible for appointment in a similar position for a period of 24 months. Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security" style="border-bottom: 1px dotted #007bff !important;">security clearances. IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background, or disabilities. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training, or other fees) and does not request any information related to bank accounts. Applications must be submitted through the IOM e-Recruitment system, and late applications will not be accepted. Only shortlisted candidates will be contacted.