UNDP Travel Arranger
Job Description
Job Posting Organization:
The United Nations Development Programme (UNDP) is a global organization that aims to eradicate poverty and reduce inequalities through sustainable development. Established in 1965, UNDP operates in approximately 170 countries and territories, working with governments and communities to implement programs that promote national ownership and capacity development. In Indonesia, UNDP focuses on supporting national entities, including line ministries and community groups, to enhance their capabilities in various sectors such as education, policy formulation, and institutional reform. UNDP's mission is to foster mutual respect, support, and accountability in its operations, aligning with the Jakarta Commitment to strengthen aid effectiveness in the country. The organization is committed to achieving workforce diversity and encourages applications from individuals of minority and indigenous groups, as well as persons with disabilities. UNDP emphasizes a zero-tolerance policy towards sexual exploitation, harassment, and discrimination, ensuring that all selected candidates undergo thorough background checks.
Job Overview:
The UNDP Travel Arranger position is designed to provide essential support in managing travel itineraries and ticketing for UNDP personnel. The role involves coordinating travel arrangements, including air, land, and sea reservations, as well as hotel bookings and allowance calculations. The Travel Arranger will utilize the UNDP ERP System to process travel requests and ensure compliance with UN travel policies. This position requires a proactive approach to managing travel-related documentation, including visas and stay permits, and maintaining accurate travel records. The Travel Arranger will also be responsible for providing administrative support for meetings and events that require travel arrangements, ensuring that all logistical aspects are handled efficiently. The ideal candidate will demonstrate strong organizational skills, attention to detail, and the ability to work under tight deadlines while delivering high-quality support to UNDP and its beneficiaries.
Duties and Responsibilities:
Required Qualifications:
Candidates must possess strong organizational and communication skills, with the ability to manage multiple tasks effectively. Proficiency in using ERP systems and travel management tools is essential. A good understanding of UN travel policies and procedures is required, along with the ability to work collaboratively in a team environment. Candidates should demonstrate a commitment to diversity and inclusion, ensuring that all actions align with UNDP's ethical principles.
Educational Background:
A minimum of a bachelor's degree in business administration, travel management, or a related field is required. Additional certifications in travel management or administration are advantageous. Candidates should have a solid understanding of administrative processes and travel regulations, particularly within the context of UN operations.
Experience:
Candidates should have at least 2-3 years of relevant experience in travel management, administration, or a related field. Experience working with international organizations or in a multicultural environment is highly desirable. Familiarity with UNDP's operational procedures and travel policies will be considered an asset.
Languages:
Fluency in English is mandatory, both written and spoken. Proficiency in Bahasa Indonesia is highly desirable, as it will facilitate communication with local authorities and service providers. Knowledge of additional languages is a plus and may enhance the candidate's profile.
Additional Notes:
This position is a national UN Volunteer assignment, and the selected candidate will be responsible for arranging their own housing and living essentials. The role is full-time, and the UN Volunteer will be part of the malicious insurance plan. The cost of living in Jakarta is moderate, with access to essential services and amenities. The working environment is generally safe, but standard precautions against petty crime are recommended. The UN Volunteer will primarily work in the UNDP Country Office, with occasional duties at the Ministry of Health Office.
The United Nations Development Programme (UNDP) is a global organization that aims to eradicate poverty and reduce inequalities through sustainable development. Established in 1965, UNDP operates in approximately 170 countries and territories, working with governments and communities to implement programs that promote national ownership and capacity development. In Indonesia, UNDP focuses on supporting national entities, including line ministries and community groups, to enhance their capabilities in various sectors such as education, policy formulation, and institutional reform. UNDP's mission is to foster mutual respect, support, and accountability in its operations, aligning with the Jakarta Commitment to strengthen aid effectiveness in the country. The organization is committed to achieving workforce diversity and encourages applications from individuals of minority and indigenous groups, as well as persons with disabilities. UNDP emphasizes a zero-tolerance policy towards sexual exploitation, harassment, and discrimination, ensuring that all selected candidates undergo thorough background checks.
Job Overview:
The UNDP Travel Arranger position is designed to provide essential support in managing travel itineraries and ticketing for UNDP personnel. The role involves coordinating travel arrangements, including air, land, and sea reservations, as well as hotel bookings and allowance calculations. The Travel Arranger will utilize the UNDP ERP System to process travel requests and ensure compliance with UN travel policies. This position requires a proactive approach to managing travel-related documentation, including visas and stay permits, and maintaining accurate travel records. The Travel Arranger will also be responsible for providing administrative support for meetings and events that require travel arrangements, ensuring that all logistical aspects are handled efficiently. The ideal candidate will demonstrate strong organizational skills, attention to detail, and the ability to work under tight deadlines while delivering high-quality support to UNDP and its beneficiaries.
Duties and Responsibilities:
- Provide effective support in Travel Itinerary & Ticketing Management, including air, land, and sea travel reservations, ticketing, hotel reservations, and allowance calculations. Process travel requests using the UNDP ERP System and coordinate with contracted travel agents. Ensure compliance with UN/UNDP rules regarding travel bookings and authorizations.
- Support administrative processes related to government requirements, including visa applications, stay permits, and official correspondence. Monitor security" style="border-bottom: 1px dotted #007bff !important;">security clearances and ensure travelers complete mandatory training prior to travel.
- Conduct travel cost analyses to identify savings opportunities and resolve travel-related issues promptly. Prepare Requests for Payment and support procurement activities in compliance with UNDP regulations.
- Maintain databases of UNDP personnel regarding visa and stay permit status, providing accurate information to travelers about entitlements and requirements.
- Participate in knowledge-building initiatives and training for operations and project staff, contributing to the overall capacity development within the organization.
Required Qualifications:
Candidates must possess strong organizational and communication skills, with the ability to manage multiple tasks effectively. Proficiency in using ERP systems and travel management tools is essential. A good understanding of UN travel policies and procedures is required, along with the ability to work collaboratively in a team environment. Candidates should demonstrate a commitment to diversity and inclusion, ensuring that all actions align with UNDP's ethical principles.
Educational Background:
A minimum of a bachelor's degree in business administration, travel management, or a related field is required. Additional certifications in travel management or administration are advantageous. Candidates should have a solid understanding of administrative processes and travel regulations, particularly within the context of UN operations.
Experience:
Candidates should have at least 2-3 years of relevant experience in travel management, administration, or a related field. Experience working with international organizations or in a multicultural environment is highly desirable. Familiarity with UNDP's operational procedures and travel policies will be considered an asset.
Languages:
Fluency in English is mandatory, both written and spoken. Proficiency in Bahasa Indonesia is highly desirable, as it will facilitate communication with local authorities and service providers. Knowledge of additional languages is a plus and may enhance the candidate's profile.
Additional Notes:
This position is a national UN Volunteer assignment, and the selected candidate will be responsible for arranging their own housing and living essentials. The role is full-time, and the UN Volunteer will be part of the malicious insurance plan. The cost of living in Jakarta is moderate, with access to essential services and amenities. The working environment is generally safe, but standard precautions against petty crime are recommended. The UN Volunteer will primarily work in the UNDP Country Office, with occasional duties at the Ministry of Health Office.
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We are not liable for any decisions or actions taken by applicants in response to this job listing. By applying, you agree that all application processes, interviews, and potential job offers are managed exclusively by the listed employer or organization.
Beware of fraudulent job offers. Do not provide sensitive personal information or make any payments to secure a job.