Business Support Assistant (Admin and Finance)
Job Description
Job Posting Organization:
The United Nations World Food Programme (WFP) is the world’s largest humanitarian agency dedicated to combating hunger globally. Established in 1961, WFP operates in over 80 countries, employing thousands of staff members who work tirelessly to ensure that vulnerable populations have access to nutrition" style="border-bottom: 1px dotted #007bff !important;">food and nutrition. The organization’s mission is to achieve Zero Hunger in our lifetimes, focusing particularly on the needs of women and children. WFP's Country Strategic Plan (CSP) for Nepal, effective from January 1, 2019, aims to address food insecurity and enhance resilience among the most affected populations through various strategic outcomes aligned with the Sustainable Development Goals (SDGs).
Job Overview:
The Business Support Assistant will play a crucial role in supporting the Finance and Management Services Unit within WFP Nepal. This position is integral to the Flood emergency-operation" style="border-bottom: 1px dotted #007bff !important;">Emergency Operation, where the incumbent will provide procedural and technical support to ensure compliance with WFP policies and regulations. The role involves managing various support services, including facilities, assets, travel, and vehicle management, while also ensuring a safe and comfortable working environment for all employees. The assistant will act as a petty cashier when required and will be responsible for coordinating the effective use of WFP's fleet and equipment. This position requires a proactive approach to identifying needs and discrepancies, ensuring timely service delivery, and maintaining accurate records and documentation.
Duties and Responsibilities:
Required Qualifications:
The ideal candidate should possess a strong understanding of administrative and financial processes, with the ability to provide technical support in these areas. Familiarity with WFP policies and regulations is essential. The candidate should demonstrate excellent organizational skills, attention to detail, and the ability to work under pressure in a fast-paced environment. Strong communication skills are necessary to effectively collaborate with team members and stakeholders. Additionally, the candidate should be adaptable and flexible, with a willingness to work in challenging conditions.
Educational Background:
A minimum of a secondary school education is required, with a preference for candidates who have completed higher education in fields related to finance, administration, or management. Relevant certifications or training in administrative support or financial management will be considered an asset.
Experience:
Candidates should have at least one year of relevant work experience in administrative support, finance, or related fields. Experience working in a humanitarian or international organization is highly desirable. The ability to manage multiple tasks and prioritize effectively is crucial for success in this role.
Languages:
Fluency in English is mandatory, both written and spoken. Knowledge of local languages, such as Nepali, is considered an asset and will enhance communication with local stakeholders and communities.
Additional Notes:
This position is a National UNV assignment, which requires a high level of stamina and commitment. Candidates should be prepared to work in a stressful emergency environment, including the possibility of working during off hours and weekends. The role is full-time and may involve travel to various locations within Nepal as part of the operational requirements.
The United Nations World Food Programme (WFP) is the world’s largest humanitarian agency dedicated to combating hunger globally. Established in 1961, WFP operates in over 80 countries, employing thousands of staff members who work tirelessly to ensure that vulnerable populations have access to nutrition" style="border-bottom: 1px dotted #007bff !important;">food and nutrition. The organization’s mission is to achieve Zero Hunger in our lifetimes, focusing particularly on the needs of women and children. WFP's Country Strategic Plan (CSP) for Nepal, effective from January 1, 2019, aims to address food insecurity and enhance resilience among the most affected populations through various strategic outcomes aligned with the Sustainable Development Goals (SDGs).
Job Overview:
The Business Support Assistant will play a crucial role in supporting the Finance and Management Services Unit within WFP Nepal. This position is integral to the Flood emergency-operation" style="border-bottom: 1px dotted #007bff !important;">Emergency Operation, where the incumbent will provide procedural and technical support to ensure compliance with WFP policies and regulations. The role involves managing various support services, including facilities, assets, travel, and vehicle management, while also ensuring a safe and comfortable working environment for all employees. The assistant will act as a petty cashier when required and will be responsible for coordinating the effective use of WFP's fleet and equipment. This position requires a proactive approach to identifying needs and discrepancies, ensuring timely service delivery, and maintaining accurate records and documentation.
Duties and Responsibilities:
- Provide procedural and technical support to staff to ensure compliance with WFP policies, rules, and regulations.
- Manage services related to facilities, assets, travel, fuel, and light vehicle management.
- Assist in identifying new requirements and report discrepancies to supervisors.
- Ensure a safe and comfortable working environment for employees.
- Act as a petty cashier when required.
- Coordinate the effective use of WFP fleet, generators, and equipment; update the Fleet Management System (FMS) and report periodically.
- Verify vendor claims, advances, and other receivables while adhering to procurement procedures.
- Monitor monthly expenditure forecasts and provide reports for informed decision-making.
- Maintain records, documentation, filing, archiving, and disposal of documents. 1
- Conduct periodic inventory counts and report findings to Management Services. 1
- Identify assets/inventory for disposal and advise Management Services accordingly. 1
- Perform any other related tasks as assigned by the supervisor.
Required Qualifications:
The ideal candidate should possess a strong understanding of administrative and financial processes, with the ability to provide technical support in these areas. Familiarity with WFP policies and regulations is essential. The candidate should demonstrate excellent organizational skills, attention to detail, and the ability to work under pressure in a fast-paced environment. Strong communication skills are necessary to effectively collaborate with team members and stakeholders. Additionally, the candidate should be adaptable and flexible, with a willingness to work in challenging conditions.
Educational Background:
A minimum of a secondary school education is required, with a preference for candidates who have completed higher education in fields related to finance, administration, or management. Relevant certifications or training in administrative support or financial management will be considered an asset.
Experience:
Candidates should have at least one year of relevant work experience in administrative support, finance, or related fields. Experience working in a humanitarian or international organization is highly desirable. The ability to manage multiple tasks and prioritize effectively is crucial for success in this role.
Languages:
Fluency in English is mandatory, both written and spoken. Knowledge of local languages, such as Nepali, is considered an asset and will enhance communication with local stakeholders and communities.
Additional Notes:
This position is a National UNV assignment, which requires a high level of stamina and commitment. Candidates should be prepared to work in a stressful emergency environment, including the possibility of working during off hours and weekends. The role is full-time and may involve travel to various locations within Nepal as part of the operational requirements.
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We are not liable for any decisions or actions taken by applicants in response to this job listing. By applying, you agree that all application processes, interviews, and potential job offers are managed exclusively by the listed employer or organization.
Beware of fraudulent job offers. Do not provide sensitive personal information or make any payments to secure a job.