Finance Assistant

Job Posting Organization:
UN Women was established in July 2010 as a response to the United Nations General Assembly's call for a dedicated entity to promote gender equality and empower women. The organization is committed to eliminating discrimination against women and girls, advocating for their empowerment, and ensuring equality between women and men in various sectors including development, human rights, humanitarian action, and peace and security" style="border-bottom: 1px dotted #007bff !important;">security. UN Women operates globally, with a mission to enhance the role of women in all aspects of life and to ensure their rights are recognized and upheld. The organization employs a diverse workforce and collaborates with various stakeholders to achieve its goals, focusing on continuous improvement in operations and policies to meet evolving business needs.

Job Overview:
The Finance Assistant position at UN Women in Bonn is a critical role that involves executing a wide range of financial services and administrative processes. The incumbent will work under the guidance of the director" style="border-bottom: 1px dotted #007bff !important;">Deputy Director of Financial Management and the daily supervision of the Finance Specialist. The primary expectation is to ensure high-quality and accurate financial operations in compliance with UN Women’s financial rules and regulations. The Finance Assistant will adopt a client-oriented approach, collaborating with various teams within UN Women HQ to address finance-related issues and ensure effective information delivery. This role is essential for maintaining the integrity of financial transactions and supporting the overall mission of UN Women.

Duties and Responsibilities:
The Finance Assistant will be responsible for a variety of tasks including:

• Providing general administrative and finance support in accordance with UN Women policies, acting as a verifier for invoices, creating invoices and credit memos, and monitoring payment statuses.
• Supporting the implementation of Direct Project Cost (DPC) Recovery by preparing calculations for DPC invoices and liaising with service providers.
• Facilitating knowledge building by conducting training sessions and compiling best practices in financial management.
• Conducting compliance checks and supporting reconciliations, ensuring adherence to financial regulations and reporting any discrepancies.
• Offering client and financial support by guiding program and operational teams on financial procedures and analyzing Global Service Tracker cases.
• Performing other duties as necessary for the efficient functioning of the office.

Required Qualifications:
Candidates must possess a strong understanding of administrative processes and financial regulations. They should demonstrate the ability to handle confidential information and manage a high volume of work efficiently. Proficiency in IT and web-based management systems is essential, along with good communication skills and the ability to work collaboratively with diverse teams.

Educational Background:
A minimum of secondary education is required for this position. A Bachelor’s degree in Accounting, Finance, Business Administration, Economics, Law, or related fields is highly desirable and may enhance the candidate's qualifications for the role.

Experience:
The ideal candidate should have at least 5 years of progressively responsible experience in administration, finance, procurement, or logistics support services. For those holding a bachelor’s degree, a minimum of 2 years of relevant experience is sufficient. Experience in accounts payable and proficiency in using office software packages, as well as ERP systems like Oracle Cloud (Quantum), is required. Previous experience within the UN system is considered an asset.

Languages:
Fluency in English is mandatory for this position, while fluency in German is desirable. Knowledge of another official UN language such as French, Arabic, Chinese, Russian, or Spanish is also considered beneficial and may enhance the candidate's profile.

Additional Notes:
This position is offered under a National Personal Service Agreement, which means it is open to nationals of Germany and applicants with valid employment authorization to work in Germany. The role is full-time, and candidates should be prepared for a rigorous selection process that includes background checks and verification of credentials. UN Women is committed to diversity and inclusion, ensuring that all employment decisions are based on qualifications and organizational needs.