Planning, Monitoring and Reporting Associate

Job Posting Organization:
UN Women is an organization that operates under the vision of equality as outlined in the Charter of the United Nations. Its mission is to eliminate discrimination against women and girls, empower women, and achieve gender equality as partners and beneficiaries of development, human rights, humanitarian action, and peace and security" style="border-bottom: 1px dotted #007bff !important;">security. Established to address gender disparities, UN Women works globally and has a significant presence in various countries, including China, where it aligns its efforts with national priorities and international commitments. The organization focuses on three thematic impact areas: social services and protection, inclusive economic development, and international development cooperation for sustainable development goals (SDGs). UN Women also leads the UN Gender Theme Group in China, providing technical support and coordination to enhance gender equality initiatives.

Job Overview:
The Planning, Monitoring and Reporting Associate plays a crucial role in supporting the office-wide program planning, performance monitoring, results tracking, and reporting for UN Women in China. This position requires collaboration with both program and operations teams to contribute to annual work planning, quarterly and annual reviews, and various reporting requirements. The Associate will ensure compliance with UN Women and donor requirements while facilitating timely and accurate reporting. The role also involves managing program information within UN Women's corporate systems and enhancing results-based management practices. This position is vital for improving program effectiveness and accountability, ultimately contributing to the strategic objectives of UN Women in China.

Duties and Responsibilities:
The duties and responsibilities of the Planning, Monitoring and Reporting Associate include:

• Liaising with Regional Office planning, monitoring, and evaluation colleagues to ensure alignment with corporate requirements and standards.
• Following up on planning, monitoring, evaluation, and reporting actions, and preparing status updates for the supervisor.
• Providing administrative and coordination support for inter-agency UN planning and reporting exercises.
• Assisting in the preparation of briefing notes, presentations, and documentation for management meetings and external engagements.
• Maintaining monitoring frameworks, indicators, and plans, and compiling relevant information for program planning.
• Collecting and organizing program information for annual work plan monitoring and reporting.
• Preparing and reviewing reporting inputs for various corporate reports, ensuring timely submission.
• Compiling and maintaining program performance data and supporting documentation for reporting and evaluations.
• Updating and accurately recording information in UN Women's corporate systems. 1
• Documenting and disseminating program achievements and lessons learned for knowledge-sharing. 1
• Providing logistical and administrative support for monitoring and capacity-building activities. 1
• Assisting in the development and reporting processes related to the Strategic Note and results frameworks. 1
• Performing other duties as assigned by the supervisor.

Required Qualifications:
The required qualifications for the Planning, Monitoring and Reporting Associate position include a strong understanding of program planning, monitoring, and evaluation processes. Candidates should possess excellent organizational skills, attention to detail, and the ability to work collaboratively in a team environment. Proficiency in data management and reporting tools is essential, along with strong communication skills. Familiarity with UN Women’s mission and gender equality issues is highly desirable. Candidates should demonstrate adaptability, creativity, and professionalism in their work.

Educational Background:
Candidates for the Planning, Monitoring and Reporting Associate position should have a relevant educational background, typically a degree in social sciences, international development, gender studies, or a related field. Advanced degrees may be preferred, but relevant experience can also be considered in lieu of formal education. A solid understanding of gender equality and women's empowerment issues is crucial for this role.

Experience:
The position requires candidates to have a minimum of 2-3 years of relevant experience in program planning, monitoring, and reporting, preferably within the UN system or similar international organizations. Experience in data analysis, reporting, and knowledge management is essential. Familiarity with UN Women’s policies and procedures, as well as experience working in a multicultural environment, will be advantageous.

Languages:
Fluency in English is mandatory for this position, as it is the working language of UN Women. Proficiency in Mandarin is also highly desirable, given the location of the position in China. Knowledge of additional languages may be considered an asset, particularly in relation to UN Women’s work in diverse communities.

Additional Notes:
This is a national UN Volunteer assignment based in Beijing, China. The volunteer will receive a standard volunteer living allowance (VLA) and other entitlements as outlined in the UN Volunteer Conditions of Service. The volunteer is responsible for arranging their own housing and living essentials. The position is full-time, and the duration of the contract is typically aligned with project timelines and organizational needs.