Senior Administrative Assistant

Job Posting Organization:
The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda and promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system. UNEP serves as an authoritative advocate for the global environment, focusing on delivering effective strategic guidance and high-impact action in support of climate stability. The organization operates globally, working with Member States and partners to accelerate and support a just transition in addressing climate change mitigation and adaptation. UNEP's Climate Change Division emphasizes ambition, innovation, credible science, and alignment with global climate goals, aiming to enhance implementation capacity, provide data and knowledge, access to finance and technology, and build resilience across nations.

Job Overview:
The Senior Administrative Assistant position is located in the Office of the Director within UNEP's Climate Change Division in Nairobi. The incumbent will work under the overall supervision of the Director and direct supervision of the Special Assistant. The role involves coordinating various human resource activities, managing administrative tasks, and ensuring effective communication within the division. The position requires a proactive approach to support the Director in managing priorities and workflow, as well as liaising with other departments to facilitate smooth operations. The Senior Administrative Assistant will also be responsible for data management, contract administration, and budget monitoring, contributing to the overall efficiency and effectiveness of the division's operations.

Duties and Responsibilities:
The duties and responsibilities of the Senior Administrative Assistant include coordinating human resource management activities such as recruitment, placement, promotion, and training. The incumbent will liaise with central administration services, oversee vacancy announcements, and provide advice on classification procedures. In terms of general administration, the role involves serving as a communication link between the Director and staff, managing correspondence logs, and providing support in managing the Director's priorities and workflow. The Senior Administrative Assistant will also assist with data collection and analysis, contract administration, and budget monitoring, ensuring compliance with UN regulations and policies. Additional responsibilities include preparing reports, managing office technology needs, and organizing seminars and conferences.

Required Qualifications:
Candidates must possess a high school diploma or equivalent, with additional training or certification in Human Resources Management or a related area being desirable. A minimum of ten years of experience in human resources and administrative services is required, with a reduction to eight years for candidates holding a first-level university degree or higher. Experience in recruitment, working with an Enterprise Resource Planning (ERP) system, and data analytics is also desirable. Candidates should demonstrate knowledge of internal policies and procedures related to administration, human resources, budget, and finance.

Educational Background:
The educational background required for this position includes a high school diploma or equivalent. Additional qualifications in Human Resources Management or related fields are preferred, indicating a commitment to professional development and expertise in administrative functions.

Experience:
The position requires a minimum of ten years of relevant experience in human resources and administrative services. This experience is crucial for understanding the complexities of UN operations and ensuring compliance with established policies and procedures. Candidates with a first-level university degree or higher may qualify with eight years of experience, while those with specific experience in recruitment and data analytics will have an advantage.

Languages:
English is the mandatory working language for this position, with a required proficiency level of UN Level III in reading, writing, listening, and speaking. French is also recognized as a working language of the United Nations, and proficiency in French is considered an asset, although not mandatory for this role.

Additional Notes:
This position is temporarily available for a period of 364 days and may be subject to extension. It is important to note that if the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment. The position is open to internal candidates who have been recruited through a competitive examination or selection process. The United Nations is committed to achieving gender balance and encourages female candidates to apply. Reasonable accommodations for applicants with disabilities may be provided upon request. The application process does not involve any fees, and candidates are urged to ensure that their profiles are complete and up to date.