Senior Human Resources Associate

Job Posting Organization:
The International Organization for Migration (IOM) is an intergovernmental organization established in 1951, with a mission to promote humane and orderly migration for the benefit of all. IOM operates in over 100 countries and has more than 10,000 employees worldwide. The organization focuses on providing services and advice concerning migration to governments and migrants alike, ensuring that migration is safe, orderly, and dignified. IOM is committed to the principles of inclusion, respect for diversity, and integrity, and aims to support the needs of migrants and communities affected by migration.

Job Overview:
The Senior Human Resources Associate will play a crucial role in supporting the Migration Health Division (MHD) by providing comprehensive human resources services. This position involves coordinating and administering various HR functions such as recruitment, onboarding, personnel administration, leave and attendance monitoring, performance management support, and staff development activities. The successful candidate will work closely with the MHD Business Partner and other key stakeholders to ensure that HR services are delivered effectively and in compliance with IOM policies and procedures. The role requires a proactive approach to HR processes, including maintaining accurate HR records, supporting recruitment efforts, and contributing to the continuous improvement of HR workflows. The Senior Human Resources Associate will also be responsible for providing guidance to staff and managers on HR matters, ensuring that all actions align with the operational needs of the office.

Duties and Responsibilities:
The duties and responsibilities of the Senior Human Resources Associate include but are not limited to: coordinating recruitment processes, including drafting and posting vacancy notices, screening applications, and participating in interview panels; administering onboarding activities such as preparing Entry on Duty documentation and coordinating medical exams; maintaining HR records and systems data; monitoring attendance and leave administration; preparing documentation for personnel actions such as separations and promotions; serving as the focal point for consultancy and internship processes; ensuring compliance with performance evaluation processes; supporting staff development and capacity-building initiatives; and providing guidance and training to junior staff. The role also involves responding to inquiries regarding entitlements and responsibilities, identifying areas for improvement in HR processes, and participating in inter-agency HR working groups as assigned.

Required Qualifications:
Candidates must possess a Bachelor’s degree in Human Resources, Business Administration, Psychology, or a related field, along with four years of relevant professional experience. Alternatively, a High School diploma with six years of relevant experience is acceptable. Candidates should have experience in recruitment, personnel administration, contract management, and HR service delivery. Knowledge of HR policies, procedures, and best practices is essential, as well as proficiency in Microsoft Office applications and HR information systems. Strong analytical, organizational, and problem-solving skills are required, along with the ability to communicate effectively and manage multiple priorities in a multicultural environment.

Educational Background:
The educational background required for this position includes a Bachelor’s degree in Human Resources, Business Administration, Psychology, or a related field from an accredited university. Candidates with a High School diploma must have additional relevant experience to qualify. It is important that the educational institutions attended are recognized by the UNESCO World Higher Education Database, ensuring that the qualifications meet international standards.

Experience:
The position requires candidates to have a minimum of four years of relevant professional experience in human resources, specifically in recruitment, personnel administration, and HR service delivery. Experience in interpreting and applying HR policies, rules, and regulations is crucial. Familiarity with HR information systems and the ability to prepare HR reports and documentation are also necessary. Prior work experience with international humanitarian organizations or government institutions in a multicultural setting is considered an advantage, as it demonstrates the candidate's ability to navigate complex HR environments.

Languages:
Fluency in English is mandatory for this position, as it is the primary language of communication within the organization. Knowledge of additional languages is considered an asset, particularly languages that are relevant to the regions in which IOM operates, as this can enhance communication with diverse stakeholders and clients.

Additional Notes:
This position is a full-time role based in Manila, Philippines. The contract duration and seniority level are not specified in the job posting. The recruitment process is open to both national and international candidates, and IOM has a zero-tolerance policy regarding misconduct. Candidates should be aware that any offer made is subject to funding confirmation and that the selection process may be used to fill similar positions in various duty stations. Additionally, candidates must be medically fit for appointment and meet any residency or visa requirements. IOM does not charge any fees during the recruitment process and only accepts applications submitted through the IOM e-Recruitment system.