Recruitment and Social Media Assistant

Job Posting Organization:
The International Organization for Migration (IOM) is a leading intergovernmental organization that provides services and advice concerning migration to governments and migrants alike. Established in 1951, IOM has grown to include over 173 member states and operates in more than 100 countries worldwide. The organization is dedicated to promoting humane and orderly migration for the benefit of all, and its mission is to ensure the orderly and humane management of migration, to promote international cooperation on migration issues, to assist in the search for practical solutions to migration problems, and to provide humanitarian assistance to migrants in need. IOM employs thousands of staff members globally, working in various capacities to support its mission and objectives.

Job Overview:
The Recruitment and Social Media Assistant will play a crucial role in supporting the recruitment process for various job categories within IOM. This position involves assisting in sourcing, attracting, and marketing recruitment efforts, as well as screening applications for professional roles worldwide and at headquarters. The successful candidate will be responsible for posting job vacancies and utilizing both internal and external channels, including emails, job boards, social media, and relevant forums, to attract potential candidates. Additionally, the assistant will create and update posts to optimize them for search engines, ensuring that they reach a wider audience. The role also includes reviewing panel compositions to ensure diversity and balance, providing guidance to hiring managers, and collaborating closely with the National Human Resource Officer. The assistant will engage actively in candidate sourcing and attraction activities, utilizing social media's full capabilities to reach a diverse pool of applicants. Furthermore, the assistant will handle application screening, respond to queries from stakeholders, and assist in maintaining talent pipelines, all while providing administrative support to hiring managers during the recruitment process.

Duties and Responsibilities:
The duties and responsibilities of the Recruitment and Social Media Assistant include:

• Posting job vacancies and assisting in recruitment marketing through various channels.
• Creating and updating job posts with relevant keywords for search engine optimization.
• Reviewing panel compositions to ensure diversity and balance, and providing guidance to hiring managers.
• Assigning access for panel members and HR focal persons to applications in the recruitment platform.
• Engaging in candidate sourcing and attraction activities for all job levels.
• Acting as the primary focal point for application screening using pre-screening criteria.
• Preparing and sending out closing notices to hiring managers and selection panels.
• Analyzing and responding to complex queries received in the Recruitment Unit’s mailbox.
• Conducting initial reviews of selection documents from hiring managers. 1
• Tagging candidates in the e-recruitment system and notifying unsuccessful candidates of selection results. 1
• Maintaining tracking lists related to assigned duties and collaborating with other Recruitment Assistants. 1
• Supporting the preparation of quarterly and annual statistical reports. 1
• Providing administrative support in organizing written tests and scheduling interviews. 1
• Assisting in initiating background checks and verification requests. 1
• Serving as a backup for the Recruiting Specialist in the assigned region. 1
• Performing other duties as assigned.

Required Qualifications:
The required qualifications for the Recruitment and Social Media Assistant position include:

• A university degree in Human Resources Management, Business Administration, or a related field from an accredited institution, along with three years of relevant experience; or a completed high school education with five years of relevant experience.
• Experience working in a multi-cultural setting is an advantage.
• High level of computer literacy and experience with HR IT systems and applications is preferred.
• Familiarity with Oracle Recruiting is an advantage.
• Experience with candidate sourcing and attraction techniques is essential.

Educational Background:
Candidates must possess a university degree in Human Resources Management, Business Administration, or a related field from an accredited academic institution. Alternatively, candidates with completed high school or secondary school education must have five years of relevant experience. Accredited universities are those listed in the UNESCO World Higher Education Database, ensuring that the educational background meets international standards.

Experience:
The position requires candidates to have a minimum of three years of relevant experience if they hold a university degree, or five years of relevant experience if they have completed high school. Experience in a multi-cultural setting is considered an advantage, as it demonstrates the ability to work effectively in diverse environments. Additionally, candidates should have a high level of computer literacy and familiarity with HR IT systems, which is crucial for managing recruitment processes efficiently.

Languages:
While the job description does not specify mandatory languages, proficiency in English is typically required for positions within IOM, given its international scope. Additional languages may be considered an asset, particularly those relevant to the regions where IOM operates, enhancing communication with diverse stakeholders.

Additional Notes:
The position is subject to funding confirmation, and any offer made to the candidate will depend on this. The selection process may also be used to fill similar positions in various duty stations, and recommended candidates will remain eligible for appointment in similar roles for a period of 24 months. Appointment is contingent upon certification of medical fitness, accreditation, and compliance with residency or visa requirements, as well as security" style="border-bottom: 1px dotted #007bff !important;">security clearances. IOM maintains a zero-tolerance policy regarding conduct that contradicts the organization's aims, including discrimination and harassment. Importantly, IOM does not charge any fees during the recruitment process and only accepts applications submitted through the IOM e-Recruitment system.