Administrative Assistant

Job Posting Organization:
The World Health Organization (WHO) is a specialized agency of the United Nations responsible for international public health. Established on April 7, 1948, WHO's mission is to promote health, keep the world safe, and serve vulnerable populations. The organization operates in over 150 countries and has a workforce of more than 7,000 employees. WHO's strategic priorities include ensuring access to quality health services, contributing to the Sustainable Development Goals, and strengthening public health functions and health security" style="border-bottom: 1px dotted #007bff !important;">security.

Job Overview:
The Administrative Assistant position at WHO involves providing essential administrative support under the supervision of the Operations Officer. The role is crucial for ensuring the smooth operation of the office and facilitating the work of the team. The incumbent will be responsible for managing travel arrangements, processing contracts, and maintaining communication with various stakeholders. This position requires a proactive approach to problem-solving and the ability to work independently while adhering to established guidelines. The Administrative Assistant will also play a key role in organizing meetings and workshops, ensuring that all necessary documentation is prepared and available. The work environment is structured, yet the incumbent may need to adapt to unusual situations that require interpretation of procedures and development of appropriate actions.

Duties and Responsibilities:

• Assist in preparing and processing travel requests for team members, including visa issuance, security clearance, and bookings for flights and hotels.
• Manage incoming calls and visitors with discretion, prioritizing requests based on urgency.
• Initiate contracts and requisitions for goods and services, monitor deliverables, and manage payments.
• Liaise with staff and service providers to resolve outstanding issues.
• Maintain electronic files and reference materials for easy access.
• Track incoming queries and correspondence, ensuring timely follow-up.
• Provide administrative support for meetings, including documentation preparation.
• Brief colleagues on office administrative processes and assist in training new staff.
• Participate in field visits as required and perform other related duties as assigned.

Required Qualifications:
Candidates must possess strong organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) is essential. The ideal candidate should demonstrate excellent communication skills, both written and verbal, and have a strong sense of professionalism and integrity. Familiarity with UN systems and procedures is an advantage, as is experience in an international or multicultural environment.

Educational Background:
A minimum of a high school diploma is required, with a preference for candidates holding a degree in business administration, public administration, or a related field. Additional certifications in office management or administrative support are beneficial.

Experience:
Candidates should have at least 2 years of relevant experience in administrative support or office management. Experience working in a UN agency or similar international organization is highly desirable. The ability to work effectively in a team and adapt to changing priorities is crucial.

Languages:
Fluency in English and French is mandatory, as these are the working languages of the WHO in Morocco. Knowledge of Arabic is an asset and may enhance communication with local stakeholders.

Additional Notes:
This position is a UN Volunteer role, which is typically a full-time commitment. The contract duration is not specified, but it is expected to be for a limited term. The compensation includes a monthly living allowance, relocation costs, and comprehensive health insurance coverage. Volunteers are entitled to annual leave and access to learning and career development resources. The living conditions in Rabat are generally favorable, with good infrastructure and services available.