Administrative Officer

Job Posting Organization:
The World Health Organization (WHO) is a specialized agency of the United Nations responsible for international public health. Established on April 7, 1948, WHO's mission is to promote health, keep the world safe, and serve vulnerable populations. The organization operates in over 150 countries and has a workforce of more than 7,000 employees. WHO aims to achieve universal health coverage, protect people from health emergencies, and ensure that everyone can enjoy better health and well-being.

Job Overview:
The Administrative Officer position is a developmental assignment within the World Health Organization, specifically designed for current WHO staff members who have held their positions for at least two years. The role involves significant responsibilities in managing the budget and financial resources of the office, ensuring compliance with financial regulations, and providing administrative support to ensure the effective functioning of the office. The officer will be expected to monitor financial allocations, prepare reports, and guide managers and staff on financial administration. This position is crucial for maintaining the operational efficiency of the office and ensuring that administrative services run smoothly, including procurement, travel, and IT needs.

Duties and Responsibilities:
The main responsibilities of the Administrative Officer include administering the budget and finance of the office, ensuring compliant and efficient use of financial resources, monitoring the allocation of financial resources through the GSM oracle system, providing financial reports and data, guiding managers and staff on financial administration, preparing and monitoring work plan activities, and ensuring that objectives and priorities are met. Additionally, the officer will oversee the smooth running of administrative services, including procurement of goods and services, travel arrangements, communications, and IT requirements for the office.

Required Qualifications:
Candidates must be current WHO staff members holding continuing or fixed-term appointments across all staff categories. They must have served a minimum of two years in their current position, as outlined in the Policy on Short-Term Developmental Assignments (STDAs). Approval from a supervisor is mandatory for the application to be considered, and candidates must submit a completed approval form to the appropriate HR focal points before the closing date of the requisition.

Educational Background:
While specific educational qualifications are not detailed in the job description, it is generally expected that candidates possess a relevant degree in finance, administration, or a related field, which would support their ability to manage financial resources and administrative functions effectively.

Experience:
Candidates should have a minimum of two years of experience in their current position within WHO, demonstrating a solid understanding of financial management and administrative processes. Experience in budget administration and financial reporting is essential, as well as familiarity with WHO's operational procedures and regulations.

Languages:
Essential: Expert knowledge of French is required for this position, as it is the primary language of communication within the office. Desirable: Intermediate knowledge of Portuguese is also beneficial, as it may facilitate communication with local stakeholders and enhance the officer's effectiveness in the role.

Additional Notes:
This position is a full-time developmental assignment with a 100% working time commitment. The current contractual arrangements and benefits of the staff member will remain unaffected. If the assignment involves a short-term move to another duty station, the staff member will receive the hotel component of the first 60 days of the Daily Subsistence Allowance (DSA) rate for the new duty station. Travel costs will be covered in economy class. Expected benefits for the staff member include gaining knowledge about the World Health Organization's operations in Guinea Bissau, enhancing financial and budget management competencies, acquiring administrative and operational management expertise, and developing planning, monitoring, and reporting capacities.