Finance and Administration Officer

Job Posting Organization:
VSO (Voluntary Service Overseas) is an international development organization that promotes volunteering to create positive change in communities around the world. Established in 1962, VSO has a mission to bring people together to fight poverty and disadvantage through the power of volunteering. The organization operates in multiple countries, focusing on areas such as education, health, and livelihoods. VSO values diversity and equal opportunities, aiming to create a workforce that reflects the communities it serves. With a global presence, VSO engages thousands of volunteers and staff members dedicated to making a difference in the lives of others.

Job Overview:
The Finance and Administration Officer will play a crucial role in providing financial and administrative support to ensure the smooth operation of projects at the cluster level. This position involves managing day-to-day financial transactions, including payment documentation, filing, and recording in the SUN accounting system. The officer will also support project staff by ensuring compliance with VSO policies, quality assurance standards, donor requirements, and local legislation. The ideal candidate will contribute to high-quality program delivery by maintaining accurate financial records and facilitating effective communication between project teams and financial management.

Duties and Responsibilities:

• Manage day-to-day financial transactions, ensuring accuracy and compliance with VSO policies and donor requirements.
• Prepare and maintain payment documentation, ensuring timely processing of payments.
• Record financial transactions in the SUN accounting system and maintain accurate financial records.
• Assist project staff with financial queries and provide guidance on financial procedures.
• Support the preparation of financial reports and budgets, ensuring adherence to quality assurance standards.
• Facilitate audits and ensure that all financial documentation is readily available for review.
• Collaborate with other departments to ensure effective financial management and reporting.
• Monitor cash flow and assist in cash management activities.
• Provide administrative support to project teams, including managing schedules, organizing meetings, and maintaining project documentation.

Required Qualifications:
The ideal candidate must possess a bachelor's degree in Finance, Accounting, Business Administration, or a related field. Additionally, candidates should have at least 5 years of relevant experience in finance and administration, preferably within donor-funded NGO or INGO programs. Strong skills in budgeting, financial reporting, compliance, cash management, and administration are essential. Proficiency in accounting systems such as SUN and Excel is also required, along with excellent organizational and communication skills.

Educational Background:
Candidates must have a bachelor's degree in Finance, Accounting, Business Administration, or a closely related field. This educational background is essential to ensure that the candidate has the necessary theoretical knowledge and practical skills to perform the financial and administrative duties required for the position.

Experience:
A minimum of 5 years of relevant experience in finance and administration is required. This experience should preferably be in donor-funded NGO or INGO programs, where the candidate has gained practical knowledge of financial management, compliance, and reporting processes. Experience with accounting systems, particularly SUN, is highly desirable, as is familiarity with financial regulations and standards in the NGO sector.

Languages:
Fluency in English is mandatory, as it is the primary language of communication within VSO and with international partners. Knowledge of local languages spoken in Ethiopia would be an advantage, as it can facilitate better communication with local stakeholders and project beneficiaries.

Additional Notes:
The position is full-time and may involve working in various locations within Ethiopia, including Bahir Dar, Kombolcha, and Addis Ababa. VSO reserves the right to close the job posting early if a sufficient number of applications are received. Candidates are encouraged to apply as soon as possible to ensure their application is considered.