Executive Assistant

Job Posting Organization:
The World Bank Group (WBG) is a global organization that aims to reduce poverty and support development by providing financial and technical assistance to developing countries. Established in 1944, the WBG comprises five institutions, including the International Bank for Reconstruction and Development (IBRD) and the International Development Association (IDA). The organization operates in over 100 countries and employs thousands of professionals dedicated to addressing the world's most pressing development challenges. The WBG's mission is to end extreme poverty and promote shared prosperity, and it works closely with governments, civil society, and the private sector to achieve these goals.

Job Overview:
The Executive Assistant position at the World Bank Group in Lusaka, Zambia, is a critical role that supports the Country Manager (CM) in ensuring the effective functioning of the CM's Front Office. The successful candidate will be responsible for providing high-quality executive support, facilitating coordination across various WBG teams and institutions, and enhancing the flow of information within the office. This role requires a proactive and organized individual who can manage the CM's schedule, handle sensitive information, and maintain strong client relationships. The Executive Assistant will also play a key role in organizing high-level meetings and events, ensuring that the CM's office operates smoothly and efficiently. The position offers an opportunity to contribute to the WBG's mission in Zambia, which involves a broad range of activities including public sector financing, private sector investment, and policy dialogue.

Duties and Responsibilities:
The Executive Assistant will manage the CM's office by organizing and coordinating meetings, preparing briefing materials, and screening incoming correspondence. The role involves liaising with various stakeholders, including government officials and external organizations, to ensure effective communication and follow-up on important issues. The Executive Assistant will also coordinate travel arrangements for the CM, draft correspondence, and maintain relevant files and databases. Additionally, the candidate will represent the CM's office in interactions with senior officials and help organize high-level events. The position requires strong organizational skills, the ability to multitask under tight deadlines, and a commitment to maintaining confidentiality and discretion in all matters.

Required Qualifications:
Candidates must possess a minimum of a High School Diploma or a professional qualification in office management or administrative support. A Bachelor's degree in Business Administration, Social Sciences, or a related field is preferred. The ideal candidate should have at least seven years of relevant experience, particularly in roles that involve direct support to senior officials. Strong oral and written communication skills are essential, along with the ability to draft and edit correspondence. Candidates should demonstrate excellent interpersonal skills, maturity, and the ability to interact tactfully with staff at all levels. Proficiency in Microsoft Office applications and familiarity with artificial intelligence tools are also required.

Educational Background:
The educational background required for this position includes a High School Diploma or a professional qualification in office management or administrative support. Candidates with a Bachelor's degree in Business Administration, Social Sciences, or a related field will have an advantage. The emphasis is on having a solid foundation in administrative support and office management principles, which are crucial for the effective execution of the duties associated with this role.

Experience:
The position requires a minimum of seven years of direct relevant experience, particularly in administrative support roles. Candidates should have a good understanding of the World Bank Group's mission and operational environment, as well as experience in dealing with senior officials. Previous experience as an Executive Assistant is highly advantageous, as it demonstrates familiarity with the demands and expectations of supporting high-level executives.

Languages:
The mandatory language for this position is English, which is required for effective communication within the organization and with external stakeholders. While English proficiency is essential, additional language skills may be considered a plus, particularly if they enhance communication with local partners or stakeholders in Zambia.

Additional Notes:
This position is a local recruitment opportunity with a term duration of three years. The role is full-time and requires the candidate to be authorized to work in Zambia. The World Bank Group offers a comprehensive benefits package, including a retirement plan, medical, life and disability insurance, and paid leave. The organization is committed to diversity and inclusion and encourages applications from individuals of all backgrounds.