Logistics Assistant

Job Posting Organization:
The World Food Programme (WFP) is the world’s largest humanitarian organization dedicated to saving lives in emergencies and using food assistance to build pathways to peace, stability, and prosperity for people recovering from conflict, disasters, and the impacts of climate change. Established in 1961, WFP operates in over 80 countries and feeds more than 90 million people annually. The organization is committed to diversity and equal employment opportunities, encouraging qualified candidates from all backgrounds to apply. WFP has received the Nobel Peace Prize in 2020, highlighting its significant contributions to humanitarian efforts globally. The organization emphasizes a healthy and inclusive work environment, focusing on integrity, collaboration, commitment, humanity, and inclusion in its operations. WFP invests in the personal and professional development of its employees through various training and mentorship programs, offering exciting career paths across its global offices.

Job Overview:
The Logistics Assistant position at WFP is crucial for supporting logistics operations and ensuring the effective delivery of food and cash assistance to beneficiaries in the Rumbek area of South Sudan. The incumbent will work under the supervision of the national logistics officer and will be responsible for both in-kind and cash-based transfer (CBT) operations. The role involves coordinating deliveries, managing warehouse stock, and ensuring compliance with food storage standards. The Logistics Assistant will also engage in retailer management and last-mile delivery operations, ensuring that all logistical processes are executed efficiently and in alignment with WFP standards. This position is vital in addressing the challenges posed by food insecurity and humanitarian access in a region marked by conflict and climate shocks. The successful candidate will play a key role in facilitating timely and accountable assistance to affected populations, contributing to WFP's mission of alleviating hunger and malnutrition.

Duties and Responsibilities:
The Logistics Assistant will be responsible for a variety of tasks, including:

• Providing support to Field Office logistics operations and activities, ensuring effective delivery of food and cash assistance to beneficiaries.
• Coordinating deliveries from ports and warehouses to Final Distribution Points (FDPs), ensuring timely and accurate documentation of food movements.
• Assisting with warehouse stock reconciliation and ensuring real-time transaction capturing for receipts and dispatches.
• Verifying and reconciling Food Release Notes (FRNs) with existing stock data and updating the FRN tracker.
• Supporting Retailer Relationship Management, including onboarding and performance evaluations.
• Monitoring last-mile deliveries and ensuring accurate tracking of dispatched commodities.
• Training cooperating partners on last-mile operations and ensuring compliance with WFP standards.
• Performing any other related tasks as required to support logistics operations.

Required Qualifications:
Candidates must possess a secondary school education, with a post-secondary certificate in a related functional area such as Transport Economics, Supply Chain, Logistics, Engineering, or Business Management. Additionally, candidates should have a minimum of 5 years of post-secondary experience in humanitarian operations within logistics or supply chain fields. Experience with supply chain information systems, contract execution, and retailer management is highly desirable. Strong analytical skills, initiative, and the ability to negotiate with local authorities are essential for this role.

Educational Background:
The educational requirements for this position include completion of secondary school education, along with a post-secondary certificate in a relevant field such as Transport Economics, Supply Chain, Logistics, Engineering, or Business Management. This educational background is crucial for understanding the complexities of logistics operations and supply chain management in humanitarian contexts.

Experience:
The position requires a minimum of 5 years of post-secondary experience in humanitarian operations, specifically in logistics or supply chain management. Candidates should have hands-on experience working with supply chain information systems, maintaining data systems, and managing logistics operations in challenging environments. Experience in contract execution and retailer management is also beneficial, as it contributes to the effective coordination of logistics activities.

Languages:
Fluency in both oral and written English is mandatory for this position, as it is the primary language of communication within WFP. Additionally, oral communication skills in Arabic are desirable, as they facilitate interactions with local stakeholders. Knowledge of another locally used language is considered an advantage, enhancing the candidate's ability to engage with diverse communities in the operational area.

Additional Notes:
The Logistics Assistant position is a Service Contract at Level 5 (SC5) with a contract duration of 12 months, subject to renewal based on performance and budget availability. The role is based in Rumbek, South Sudan, and involves working in a challenging humanitarian context marked by food insecurity and conflict. WFP encourages female candidates to apply and is committed to providing reasonable accommodations for individuals with disabilities throughout the recruitment process. The organization does not charge any fees for applications or recruitment processes, ensuring a fair and transparent hiring process.