Programme Assistant G5

Job Posting Organization:
UNICEF, established in 1946, operates in over 190 countries and territories with a mission to save children's lives, defend their rights, and help them fulfill their potential from early childhood through adolescence. The organization is committed to promoting the rights of every child and offers diverse opportunities for professional and personal development. UNICEF's Zonal Office in Manaus covers the states of Acre, Amazonas, and Rondônia, serving a population of approximately 572,874, including around 200,000 children and adolescents. The organization is dedicated to addressing the challenges faced by children in these regions, particularly in areas such as sanitation, education, security" style="border-bottom: 1px dotted #007bff !important;">security" style="border-bottom: 1px dotted #007bff !important;">food security, and protection from violence.

Job Overview:
The Programme Assistant position at UNICEF in Manaus involves supporting the field office's work by performing a variety of procedural, administrative, and operational tasks. This role is crucial for the development, implementation, and monitoring of the country programme, ensuring that all activities are delivered in a timely and effective manner in accordance with UNICEF's rules and regulations. The Programme Assistant will work closely under the supervision of the Chief Field Office and will be responsible for various key functions including programme and project support, administrative and financial support, operations and travel support, logistics, event coordination, and knowledge management. The position requires a proactive approach to problem-solving and the ability to manage multiple tasks efficiently while maintaining a high level of attention to detail.

Duties and Responsibilities:
The duties and responsibilities of the Programme Assistant include:

• Providing administrative support for programme and project activities, including the preparation of documents and reports.
• Assisting in financial management tasks such as budget tracking, processing payments, and maintaining financial records.
• Coordinating travel arrangements for staff and visitors, ensuring compliance with UNICEF travel policies.
• Supporting logistical arrangements for events, workshops, and meetings, including venue selection, catering, and materials preparation.
• Managing knowledge and communication efforts, including maintaining databases and filing systems, and ensuring effective communication within the team and with external partners.
• Utilizing digital tools and platforms to enhance operational efficiency and support the overall objectives of the office.

Required Qualifications:
To qualify for the Programme Assistant position, candidates must have a minimum of secondary education, preferably supplemented by technical or university courses relevant to the organization's work. A completed First Level University degree in fields such as Business Administration, Finance, Human Resources Management, International Business Logistics, Management, or Administration may substitute for three years of professional experience. An Advanced University Degree can replace an additional two years of experience. Candidates must also possess strong organizational skills, proficiency in Microsoft Office (especially Excel), effective communication abilities, and a high level of confidentiality and judgment.

Educational Background:
The educational background required for this position includes completion of secondary education, with a preference for additional technical or university-level courses related to the work of UNICEF. A First Level University degree in relevant fields can significantly enhance a candidate's profile, while an Advanced University Degree is highly advantageous and can replace years of required work experience.

Experience:
Candidates must have a minimum of five years of progressively responsible administrative or clerical work experience. This experience should ideally include exposure to administrative or logistical support roles, particularly in contexts related to office management, facilities coordination, or support for international organizations such as the United Nations.

Languages:
Fluency in both Portuguese and English is mandatory for this position. Additionally, a basic level of Spanish is considered a strong asset, and knowledge of another official UN language (Arabic, Chinese, French, or Russian) is advantageous.

Additional Notes:
This position is a temporary appointment for a duration of six months. UNICEF promotes a diverse and inclusive work environment and encourages applications from all qualified candidates, regardless of gender, nationality, or background. The organization offers a comprehensive benefits package, including paid parental leave and reasonable accommodations for persons with disabilities. Candidates must comply with UNICEF's zero-tolerance policy on misconduct and will undergo rigorous background checks as part of the recruitment process. The position is subject to medical clearance and compliance with vaccination requirements.