Administrative Operations and Logistics Associate

Job Posting Organization:
The job posting organization is the United Nations Development Programme (UNDP), which is part of the UN country team in Yemen. UNDP focuses on the humanitarian-development-peace nexus, aiming to support governance, peacebuilding, green economic recovery, and climate change initiatives. Established to address global challenges, UNDP operates in numerous countries worldwide, working towards sustainable development and resilience building, particularly for marginalized populations such as women and youth. The organization is known for its commitment to restoring livelihoods and strengthening resilience against future challenges, with a significant presence in various regions, including the Middle East.

Job Overview:
The Administrative Operations and Logistics Associate position is crucial for the effective functioning of the UNDP Yemen Country Office's Liaison Office in Amman, Jordan. The role involves providing comprehensive administrative, operational, and logistical support to ensure the smooth delivery of the office's responsibilities. The candidate will work under the guidance of the Strategic Advisor, assisting with various tasks that facilitate the operational support for the country office in Yemen. This includes managing logistics for staff transiting through Amman, arranging accommodations, and ensuring that all necessary administrative functions are performed efficiently. The position requires a proactive approach to problem-solving and the ability to manage multiple tasks simultaneously, ensuring that all operations align with the UNDP's mission and objectives.

Duties and Responsibilities:
The duties and responsibilities of the Administrative Operations and Logistics Associate include:

• Providing administrative support by arranging senior management meetings, conferences, and retreats, managing agendas, and coordinating with security" style="border-bottom: 1px dotted #007bff !important;">security personnel.
• Acting as the custodian of office supplies and assets, ensuring proper management and documentation.
• Facilitating visa requests and maintaining a reliable follow-up system for staff travel.
• Managing daily attendance reports and acting as a focal point for security and logistics coordination.
• Supporting event management by providing logistical support for conferences and workshops, ensuring all necessary equipment and services are available.
• Performing financial activities related to office expenses, including managing petty cash and submitting documentation for payments.
• Collaborating with the procurement unit to procure office items and services, ensuring timely delivery and installation.
• Managing dispatch arrangements for UNDP materials and maintaining accurate records of assets and equipment.
• Reporting on asset management and ensuring compliance with UNDP policies and procedures.

Required Qualifications:
The position requires a range of qualifications, including strong organizational skills, attention to detail, and the ability to work under pressure. Candidates should possess excellent communication skills, both written and verbal, and demonstrate a high level of professionalism. Proficiency in Microsoft Office applications is essential, along with the ability to manage multiple tasks effectively. Familiarity with UNDP operations and procedures is an advantage, as is experience in administrative roles within international organizations. Candidates should also exhibit adaptability and flexibility in their approach to work, demonstrating a commitment to the values of accountability and professionalism.

Educational Background:
Candidates for the Administrative Operations and Logistics Associate position should have a minimum of a bachelor's degree in business administration, management, or a related field. A master's degree or equivalent qualification is preferred. Relevant certifications in project management or logistics can enhance a candidate's profile. Educational background should reflect a strong foundation in administrative practices and operational support, ideally within a context similar to that of UNDP's mission.

Experience:
The ideal candidate should have at least 2-3 years of relevant experience in administrative support, operations, or logistics, preferably within an international organization or a similar environment. Experience in managing events, coordinating travel logistics, and handling procurement processes is highly desirable. Familiarity with UNDP's operational framework and experience working in a multicultural setting will be considered an asset. Candidates should demonstrate a proven track record of effectively managing administrative tasks and providing logistical support in a fast-paced environment.

Languages:
Fluency in Arabic is mandatory, as it is the official language of Jordan. Proficiency in English is also essential, as it is widely spoken and used in professional settings. Knowledge of additional languages can be considered an advantage, particularly if they are relevant to the UNDP's operational context in the region.

Additional Notes:
This position is categorized as a National UN Specialist Volunteer role in Jordan, entitling the selected candidate to a Monthly Volunteer Living Allowance (VLA) of JOD 1,145.08, along with annual and learning leaves. The role includes free medical and life insurance, as well as access to various learning platforms. The position is full-time and based in Amman, which is recognized as a family duty station with a category A hardship designation according to the UN Department of Safety & Security (UNDSS). Living conditions in Amman are generally favorable, with a range of amenities and services available.