Administrative Officer NO-2

Job Posting Organization:
UNICEF, established in 1946, operates in over 190 countries and territories with a mission to save children's lives, defend their rights, and help them fulfill their potential. The organization is committed to promoting the rights of every child and offers diverse opportunities for professional and personal development. UNICEF has a strong presence in Ghana, working closely with the government and other partners to advocate for children's rights and ensure equitable access to quality social services.

Job Overview:
The Administrative Officer will be responsible for delivering efficient and cost-effective administrative support services. This role involves providing guidance for the operations of administrative support services and managing administrative staff. The officer will ensure that the office's administrative operations comply with UNICEF's policies, procedures, rules, and regulations. The position requires strategic leadership in implementing administrative policies and procedures, advising management on administrative planning, and optimizing processes to enhance operational efficiency. The officer will also support budget management, oversee administrative services, and collaborate with other agencies and partners on administrative matters.

Duties and Responsibilities:

• Provide strategic leadership and oversight for the implementation of administrative policies and procedures, ensuring compliance and operational efficiency.
• Advise management on administrative planning, risk mitigation, and process optimization.
• Support strategic budget planning, monitoring, and control to ensure efficient office operations.
• Lead the delivery of administrative services, including facilities, transport, travel, procurement, communications, and vendor management.
• Manage property and inventory of administrative supplies, office equipment, and vehicles.
• Ensure compliance of all administrative transactions and contract arrangements with applicable policies and regulations.
• Collaborate on training activities to enhance performance in administrative services management.
• Coordinate with other agencies and local authorities on administrative matters, facilitating information exchange and harmonization.

Required Qualifications:
Candidates must possess a Bachelor’s degree or equivalent in Accounting, Business Administration, Finance, Social Science, Administration, or a related field. A minimum of two years of relevant professional work experience in office management, administration, finance, accounting, ICT, or human resources is required. Experience in emergency duty stations is also necessary. Candidates should demonstrate strategic use of innovative digital tools and data analytics to monitor administrative KPIs and support operational efficiency.

Educational Background:
A Bachelor’s degree or equivalent (First Level University Degree) in relevant fields such as Accounting, Business Administration, Finance, Social Science, or Administration is required for this position. This educational background is essential to ensure that the candidate has the necessary knowledge and skills to perform the duties effectively.

Experience:
The position requires a minimum of two years of relevant professional work experience. This experience should include both national and international work in areas such as office management, administration, finance, accounting, ICT, or human resources. Additionally, experience in emergency duty stations is highly valued, as it demonstrates the ability to work effectively in challenging environments.

Languages:
Fluency in English is mandatory for this position. Knowledge of another official UN language (Arabic, Chinese, French, Russian, or Spanish) or a local language is considered an asset, enhancing communication and collaboration within the diverse UNICEF workforce.

Additional Notes:
This position is full-time and is based in Accra, Ghana. UNICEF promotes a diverse and inclusive work environment and encourages applications from all qualified candidates, including women and individuals with disabilities. The organization offers a comprehensive benefits package, including paid parental leave and reasonable accommodations for persons with disabilities. Candidates must comply with UNICEF's zero-tolerance policy on conduct incompatible with the organization's aims and objectives, including discrimination and harassment. Background checks will be conducted for all selected candidates, and medical clearance is required for appointments.