Assistant Administratif

Job Posting Organization:
Action contre la Faim, established in 1979, is an international non-governmental organization dedicated to combating hunger worldwide. With a humanitarian charter founded on principles of independence, neutrality, non-discrimination, direct access to victims, professionalism, and transparency, the organization has maintained its identity for over 45 years. Its mission is to save lives by eliminating hunger through the prevention, detection, and treatment of undernutrition, particularly during and after emergencies related to conflicts and natural disasters. In 2024, Action contre la Faim assisted over 26 million people across 57 countries globally, coordinating its programs around seven key areas: Nutrition and Health, Mental Health and psychosocial-support" style="border-bottom: 1px dotted #007bff !important;">Psychosocial Support, security" style="border-bottom: 1px dotted #007bff !important;">security" style="border-bottom: 1px dotted #007bff !important;">Food Security and Livelihoods, Water, Sanitation and Hygiene, Advocacy, Climate, and Research. More information can be found on their website www.actioncontrelafaim.org.

Job Overview:
The mission of the Assistant Administratif is to provide administrative and financial support to the humanitarian worker protection mechanism, assisting the finance and administrative coordination. The role involves supporting the administrative and financial management of grants awarded to local partners, ensuring compliance and eligibility of expenses, and assisting in the accounting registration of grants during the annual account closure. The assistant will prepare pre-validated files by the financial management officer and the necessary documentation for data entry and payment. Additionally, the role includes supporting the preparation and review of documents from consortium partners, as well as assisting with purchasing and logistics by preparing purchase requests and monitoring their validation, and contributing to the preparation and follow-up of contracts with service providers and suppliers.

Duties and Responsibilities:

• Support the administrative and financial management of grants awarded to local partners, ensuring compliance with financial regulations and eligibility of expenses.
• Assist in the collection of supporting documents and accounting records from partners.
• Ensure the proper accounting registration of grants during the annual account closure.
• Prepare pre-validated files for financial management and necessary documentation for data entry and payment processing.
• Provide support in the preparation and review of documents from consortium partners.
• Assist in purchasing and logistics by preparing purchase requests and following up on their validation.
• Contribute to the preparation and monitoring of contracts with service providers and suppliers.
• Maintain organized physical and digital filing systems for documents.
• Update and manage data in internal systems. 1
• Ensure adherence to administrative and financial procedures, verifying the compliance of supporting documents. 1
• Communicate effectively with team members and external stakeholders, maintaining confidentiality and professionalism.

Required Qualifications:
Candidates must hold a Bac +3 (or higher) degree in administration, management, or accounting. Ideally, they should have prior experience in administrative or financial support roles, particularly within NGOs or similar environments. Proficiency in office tools such as Excel, Teams, and SharePoint is essential. Candidates should be organized, detail-oriented, and capable of managing priorities effectively. They must have a clear communication style, both orally and in writing, in French and English (professional level). Knowledge of administrative and financial procedures is crucial, along with the ability to verify the compliance of supporting documents.

Educational Background:
A minimum educational requirement of Bac +3 (or equivalent) in administration, management, or accounting is necessary for this position. Candidates with higher qualifications or specialized training in relevant fields will be preferred.

Experience:
The position requires candidates to have ideally some prior experience in administrative or financial support roles, particularly within non-governmental organizations or similar environments. This experience should demonstrate the ability to manage administrative tasks effectively and understand financial processes.

Languages:
Fluency in French is mandatory, with a professional level of English also required. Additional language skills may be considered an asset but are not mandatory.

Additional Notes:
The position is classified as an Agent de Maîtrise with a fixed-term contract (CDD) lasting for 3 months, with a possibility of extension until 30/09/202

• It is a full-time role based in Montreuil (Seine-Saint-Denis). The salary ranges from €30,000 to €34,000 gross annually, depending on experience. Benefits include 25 days of annual leave, 21 RTT days, health coverage with 80% paid by ACF, salary maintenance provisions for illness, maternity, and paternity, transport allowances covering 50% of the commuting costs, and meal vouchers with 60% coverage by the association. The organization promotes remote work for all employees within metropolitan territory, with no mandatory in-person attendance except for collective meetings (up to 3 days per month) and 2 days of mandatory presence during team integration. Employees also have unlimited access to the Talentsoft e-learning platform. ACF is committed to inclusivity and actively fights against all forms of discrimination.