Assistant Administrative Officer

Job Posting Organization:
The Office of the High Commissioner for Human Rights (OHCHR) is a part of the United Nations system, established to promote and protect human rights globally. The OHCHR works to ensure that the rights of individuals are upheld and that governments are held accountable for their actions. The organization operates in various countries, focusing on human rights issues and providing support to nations in their efforts to improve human rights conditions. The OHCHR employs a diverse workforce dedicated to the mission of promoting human rights and operates in numerous countries around the world, engaging with various stakeholders to foster a culture of respect for human rights.

Job Overview:
The Assistant Administrative Officer will play a crucial role in the Human Rights Inquiries Branch, specifically within the Group of Human Rights Experts on Nicaragua. This position requires a proactive individual who can manage human resources, budget, and general administrative tasks effectively. The incumbent will be responsible for ensuring that the section's human resource activities are conducted in accordance with UN rules and procedures, including recruitment, placement, and performance appraisals. Additionally, the role involves assisting in the development and monitoring of the Secretariat's work program and budget, ensuring compliance with financial regulations. The Assistant Administrative Officer will also coordinate various administrative functions, liaising with OHCHR HQ colleagues and overseeing the logistical aspects of the office's operations. This position demands a high level of professionalism, teamwork, and organizational skills to achieve the goals of the OHCHR.

Duties and Responsibilities:
The Assistant Administrative Officer will undertake a variety of responsibilities, including but not limited to: managing human resources activities such as recruitment, placement, and performance appraisals; providing information on conditions of service and entitlements; assisting in budget development and monitoring; ensuring compliance with financial rules; supporting the implementation of financial databases; following up on payments and claims; contributing to budgetary guidelines; performing general administrative duties such as managing travel programs and liaising with UNDP Panamá; coordinating office premises administration; overseeing office technology needs; and performing other related work as required. The role requires a comprehensive understanding of administrative, budgetary, financial, and human resources policies and procedures, as well as the ability to apply these in various work situations.

Required Qualifications:
Candidates must possess a first-level university degree in business or public administration, finance, accounting, law, or a related field. Additionally, a minimum of two years of progressively responsible experience in administration, finance, accounting, or human resources management is required. For candidates with an advanced degree (Master's or higher), no prior experience is necessary. Familiarity with Enterprise Resource Planning (ERP) systems such as Umoja and Inspira is desirable, along with proficiency in Microsoft Office and general tech skills. The position also requires strong analytical and evaluative skills, as well as the ability to work collaboratively in a team environment.

Educational Background:
The educational requirement for this position is a first-level university degree in a relevant field such as business or public administration, finance, accounting, or law. Candidates with advanced degrees are preferred, as they may be exempt from the experience requirement, highlighting the importance of educational qualifications in this role.

Experience:
The position requires a minimum of two years of progressively responsible experience in relevant fields such as administration, finance, accounting, or human resources management. Candidates with advanced degrees may not need prior experience, but practical experience in an international organization is highly desirable. Familiarity with ERP systems and relevant software is also beneficial, indicating a preference for candidates who have a solid background in administrative functions within a global context.

Languages:
The working languages of the United Nations Secretariat are English and French. For this position, proficiency in English and Spanish is required, with a minimum level of proficiency specified according to the UN Language Framework. Candidates must demonstrate their ability to read, write, listen, and speak in both languages at the required levels, ensuring effective communication within the organization and with external stakeholders.

Additional Notes:
This position is temporary and available until 31 December 2026, with the possibility of extension subject to the availability of funds. The United Nations emphasizes the importance of diversity and inclusion in its workforce, encouraging female candidates and individuals from diverse backgrounds to apply. The recruitment process is designed to ensure fairness and equality, with reasonable accommodations available for applicants with disabilities. The position is full-time, and candidates should be aware that they may be required to move periodically to different duty stations as part of their employment with the United Nations.