Assistant(e) de soutien aux entreprises (services externes) SC4

Job Posting Organization:
The World Food Programme (WFP) is the world’s largest humanitarian organization dedicated to saving lives in emergencies and using food assistance to build pathways to peace, stability, and prosperity for people recovering from conflict, disasters, and the impacts of climate change. Established in 1961, WFP operates in over 80 countries, providing food assistance to millions of people in need. The organization is committed to diversity and equal employment opportunities, encouraging qualified candidates from all backgrounds to apply. WFP has received the Nobel Peace Prize in 2020 for its efforts in combating hunger and promoting peace.

Job Overview:
The position of Assistant(e) de soutien aux entreprises (services externes) SC4 at WFP involves supporting the logistics and supply chain operations to ensure the effective delivery of goods and services. The role is crucial in maintaining the flow of assistance to beneficiaries, adhering to established procedures and standards. The assistant will work under the supervision of the director" style="border-bottom: 1px dotted #007bff !important;">country director and the head of supply chain, directly reporting to the logistics assistant. The position requires a proactive approach to problem-solving and a strong commitment to customer service, ensuring that all logistical operations are executed efficiently and effectively. The assistant will also be responsible for maintaining relationships with humanitarian partners and guiding them in accessing WFP's logistical services, thereby facilitating the overall mission of WFP to provide food assistance.

Duties and Responsibilities:
The duties and responsibilities of the Assistant(e) de soutien aux entreprises include but are not limited to: assisting in the execution of logistics operations and activities in compliance with standard procedures; maintaining courteous and continuous relationships with humanitarian partners; responding to partner requests and inquiries promptly and accurately; ensuring strict adherence to procedures before providing services; processing documentation related to operations; resolving operational issues and escalating problems to supervisors; assisting in the accounting of operations and preparing performance reports; supporting supply chain analysis; systematically archiving documents; collecting and compiling data for reports; ensuring the accuracy of information in internal systems; liaising with internal and external stakeholders to manage logistics operations efficiently; and executing any other tasks as assigned by supervisors.

Required Qualifications:
The required qualifications for this position include a completion of secondary education, with a post-secondary certificate in a relevant functional area being desirable. Candidates should have at least four years of relevant experience in coordinating logistics or supply chain activities with partners and government counterparts. Experience with tracking systems, data analysis, and reporting is essential, as well as experience in evaluating service provider performance against defined key performance indicators. Additionally, candidates should have experience in assisting with the preparation of contractual documents and providing technical assistance in the use of internal systems.

Educational Background:
Candidates must have completed secondary education. A post-secondary certificate in a relevant field is preferred, which may enhance the candidate's qualifications for the role. This educational background is essential for understanding the logistics and supply chain processes that the position entails.

Experience:
Candidates are required to have a minimum of four years of relevant experience in logistics coordination or supply chain management. This experience should include working with partners and government entities, as well as familiarity with tracking systems and data analysis. The ability to evaluate service provider performance and assist in the preparation of contractual documents is also necessary for this role.

Languages:
Fluency in French, both spoken and written, is mandatory for this position. Proficiency in English is considered an asset, as it may facilitate communication with international partners and enhance the candidate's effectiveness in the role.

Additional Notes:
This position is based in Port-au-Prince, Haiti, and is open only to Haitian nationals. The contract duration is for 12 months, with the possibility of renewal. WFP encourages applications from women and emphasizes the importance of diversity in its workforce. The organization offers an inclusive and multicultural working environment, along with opportunities for personal and professional development through various training and mentorship programs. The compensation package is attractive and details can be found in the Terms and Conditions section of the vacancy announcement.