Agent de Maîtrise

Job Posting Organization:
Action contre la Faim, established in 1979, is an international non-governmental organization dedicated to combating hunger worldwide. With a humanitarian charter founded on principles of independence, neutrality, non-discrimination, direct access to victims, professionalism, and transparency, the organization has maintained its identity for over 45 years. Its mission is to save lives by eliminating hunger through prevention, detection, and treatment of undernutrition, particularly during and after emergencies related to conflicts and natural disasters. Action contre la Faim coordinates its programs across seven areas of activity: Nutrition and Health, Mental Health and psychosocial-support" style="border-bottom: 1px dotted #007bff !important;">Psychosocial Support, security" style="border-bottom: 1px dotted #007bff !important;">security" style="border-bottom: 1px dotted #007bff !important;">Food Security and Livelihoods, Water, Sanitation and Hygiene, Advocacy, Climate, and Research. In 2024, Action contre la Faim assisted over 26 million people in 57 countries worldwide. More information can be found at www.actioncontrelafaim.org.

Job Overview:
The mission of this position is to provide administrative and financial support to the humanitarian worker protection mechanism, assisting the finance and administrative coordination. The role involves supporting the administrative and financial management of grants awarded to local partners, ensuring compliance and eligibility of expenses, and assisting in the accounting registration of grants during the annual account closure. Additionally, the position requires preparing pre-validated files by the financial management officer and the necessary documentation for data entry and payment. The role also includes supporting the preparation and review of documents from consortium partners and assisting with procurement and logistics by preparing purchase requests and tracking their validation, as well as contributing to the preparation and monitoring of contracts with service providers and suppliers.

Duties and Responsibilities:

• Support the administrative and financial management of grants awarded to local partners, ensuring compliance with financial regulations and eligibility of expenses.
• Assist in the collection of supporting documents and accounting records from partners.
• Ensure the proper accounting registration of grants during the annual account closure process.
• Prepare pre-validated files for financial management and necessary documentation for data entry and payment processing.
• Provide support in the preparation and review of documents from consortium partners.
• Assist in procurement and logistics by preparing purchase requests and following up on their validation.
• Contribute to the preparation and monitoring of contracts with service providers and suppliers.
• Maintain organized physical and digital filing systems for documents.
• Update and manage data in internal systems. 1
• Ensure adherence to administrative and financial procedures and verify the compliance of supporting documents. 1
• Communicate effectively with team members and external partners, both verbally and in writing.

Required Qualifications:
Candidates must possess a Bac +3 (or higher) qualification in administration, management, or accounting. Ideally, applicants should have prior experience in administrative or financial support roles, preferably within an NGO or similar environment. Proficiency in office tools such as Excel, Teams, and SharePoint is essential. Candidates should be capable of organizing and archiving both physical and digital documents, as well as entering and updating data in internal systems. A solid understanding of administrative and financial procedures is required, along with the ability to verify the compliance of supporting documents. Strong organizational skills, attention to detail, and the ability to manage priorities are crucial for this role.

Educational Background:
A minimum educational requirement of Bac +3 (or equivalent) in administration, management, or accounting is necessary for this position. Higher qualifications are preferred, and candidates should demonstrate a solid understanding of administrative and financial principles relevant to the role.

Experience:
The position requires candidates to have ideally some prior experience in administrative or financial support roles, particularly within non-governmental organizations or similar environments. This experience should demonstrate the ability to manage administrative tasks effectively and ensure compliance with financial regulations.

Languages:
Fluency in French is mandatory, with a professional level of English also required. Candidates should be able to communicate clearly both verbally and in writing in both languages, facilitating effective collaboration with team members and external partners.

Additional Notes:
This is a full-time position classified as Agent de Maîtrise, with a fixed-term contract lasting 3 months, extending until September 30, 202

• The role is based in Montreuil (Seine-Saint-Denis), with an annual gross salary ranging from €30,000 to €34,000, depending on experience. Employees are entitled to 25 days of paid leave per year and 21 days of RTT. Health coverage and salary maintenance during illness, maternity, and paternity leave are provided, with transport allowances covering 50% of the commuting costs. The organization also offers meal vouchers, social benefits, and unlimited access to e-learning platforms. Remote work is available for all employees within metropolitan territory, with no mandatory in-person attendance required except for collective meetings and events, which may occur up to three days per month. Additionally, two days of in-person attendance are required during the onboarding process. Action contre la Faim is committed to inclusivity and actively fights against all forms of discrimination.