Admin and Finance Associate

Job Posting Organization:
The United Nations Development Programme (UNDP) is a global development network established in 1965, with a mission to eradicate poverty and reduce inequalities through sustainable development. UNDP operates in approximately 170 countries and territories, working with governments and communities to address development challenges. The organization focuses on various areas, including democratic governance, peacebuilding, climate change, and sustainable development. UNDP has a diverse workforce of over 17,000 employees, including experts in various fields, and is committed to promoting gender equality and empowering women in all its initiatives.

Job Overview:
The Admin and Finance Associate will play a crucial role in supporting the implementation of a project aimed at enhancing biodiversity conservation in Yemen's coastal governorates. This position requires a high level of accuracy and consistency in administrative and financial tasks. The Associate will work closely with the Project Manager and project staff to ensure effective project delivery. The role involves managing financial resources, ensuring compliance with UNDP regulations, and providing logistical support for project activities. The Associate will also be responsible for maintaining financial records, preparing reports, and facilitating knowledge sharing among project stakeholders. This position is essential for ensuring that the project meets its objectives and contributes to the sustainable management of Yemen's coastal ecosystems.

Duties and Responsibilities:

• Financial Management: Ensure compliance with UNDP financial rules and regulations, maintain accurate financial records, prepare financial reports, and manage project budgets.
• Administrative Support: Provide logistical support for project activities, including organizing workshops, training sessions, and travel arrangements.
• Knowledge Management: Facilitate knowledge sharing and capacity building among project staff and stakeholders.
• Gender Equality: Support gender mainstreaming in project activities and ensure compliance with UNDP's gender policies.
• Documentation: Maintain project documentation, including financial reports, correspondence, and project files.
• Audit Support: Prepare for audits and ensure that all financial documentation is in order.
• Communication: Manage communication related to financial matters and provide support to project staff as needed.

Required Qualifications:

• Education: Secondary education is required; a Bachelor's degree in accounting, finance, administration, or a related field is preferred.
• Experience: Minimum of 7 years of relevant work experience with secondary education or 4 years with a Bachelor's degree in finance and administration.
• Skills: Proficiency in ICT, experience with resource management systems (e.g., Quantum, Atlas), and strong knowledge of financial reporting and analysis.
• Knowledge of UNDP procedures and policies is an asset.
• Strong organizational and communication skills, with the ability to work collaboratively in a team environment.

Educational Background:
A secondary education is required for this position, with a preference for candidates holding a Bachelor's degree in accounting, finance, administration, or a related field. Relevant certifications in finance or project management may also be beneficial.

Experience:
Candidates should have a minimum of 7 years of relevant work experience in finance and administration if they possess a secondary education. Those with a Bachelor's degree are required to have at least 4 years of progressive experience in similar roles. Experience in the UN system or with international NGOs, particularly in emergency and recovery programs, is highly desirable.

Languages:
Fluency in English and Arabic, both written and oral, is mandatory for this position. Proficiency in additional languages may be considered an asset but is not required.

Additional Notes:
The Admin and Finance Associate will be based in UNDP's sub-office in Aden, Yemen. This position is full-time and may involve working under challenging conditions due to the ongoing conflict in the region. The role is critical for the successful implementation of the biodiversity conservation project, and candidates should be prepared to engage with local communities and stakeholders. UNDP is committed to creating an inclusive workplace and encourages applications from diverse backgrounds. The organization does not charge any fees during the recruitment process and adheres to strict ethical standards.