Governance Officer

Job Posting Organization:
UNOPS (United Nations Office for Project Services) is an operational arm of the United Nations dedicated to action. Established to support humanitarian, development, and peace and security" style="border-bottom: 1px dotted #007bff !important;">security efforts, UNOPS focuses on expanding implementation capacity to help partners deliver impactful results where they are needed most. The organization operates globally, with hubs in New York, Geneva, and Vienna, and employs a self-financing, demand-driven model to provide efficient and cost-effective services in various sectors including infrastructure, procurement, project management, human resources, and financial management. UNOPS aims to build a more peaceful, fair, and sustainable world by facilitating access to human rights, peace, and sustainable development through effective and transparent use of public resources.

Job Overview:
The Governance Officer position at UNOPS involves providing coordination and administrative support to the RBM (Roll Back Malaria) partnership governance mechanisms. This includes managing Partner Committees and Working Groups, ensuring effective follow-up on agreed workplans, and facilitating communication among stakeholders. The role requires the incumbent to organize and service meetings, compile meeting materials, prepare summaries, maintain action trackers, and manage membership lists. The Governance Officer will also engage with partners and constituents, update website content, monitor partnership applications, and support logistics for in-person meetings and workshops. The position emphasizes knowledge management and continuous improvement within the governance framework, making it essential for the incumbent to actively participate in these initiatives.

Duties and Responsibilities:
The duties and responsibilities of the Governance Officer include:

• Supporting the organization and servicing of meetings for RBM governance mechanisms, including Partner Committees and Working Groups, by coordinating invitations, agendas, and documentation circulation.
• Compiling meeting materials and presentations from various teams and preparing meeting summaries while maintaining action trackers.
• Maintaining membership lists, contact databases, and mailing groups to ensure effective communication.
• Assisting in the preparation of routine progress updates and reporting inputs related to governance mechanisms.
• Providing surge/back-up support during Board and committee cycles.
• Maintaining shared communication channels and functional mailboxes for governance mechanisms.
• Updating website content related to partnership membership and committee activities.
• Monitoring applications to join the Partnership submitted via the website.
• Supporting logistics for in-person meetings, workshops, and consultations in collaboration with the Finance and Operations Unit. 1
• Providing administrative and coordination support for governance-related consultations and partnership engagement processes. 1
• Maintaining organized electronic records and document repositories. 1
• Actively participating in continuous improvement initiatives within the governance framework. 1
• Performing any other duties/tasks as assigned by the Governance Officer.

Required Qualifications:
The required qualifications for the Governance Officer position include strong organizational and administrative skills, proficiency in communication and coordination, and the ability to work effectively in a team environment. Candidates should demonstrate integrity, inclusion, and a results-oriented mindset. Agility and solution-focused thinking are essential competencies for this role, along with effective communication skills to engage with diverse stakeholders.

Educational Background:
Candidates for the Governance Officer position should possess a relevant degree in fields such as public administration, international relations, project management, or a related discipline. A strong educational background will support the incumbent's ability to navigate the complexities of governance mechanisms and partnership engagement processes effectively.

Experience:
The position requires candidates to have prior experience in administrative support, project management, or governance-related roles. Experience working within international organizations, particularly in a UN context, is highly desirable. The incumbent should demonstrate a proven track record of managing multiple tasks and projects simultaneously while maintaining attention to detail and meeting deadlines.

Languages:
Fluency in English is mandatory for the Governance Officer position, as it is the primary language of communication within UNOPS and the RBM partnership. Knowledge of additional languages, particularly French or Spanish, is considered an asset and would enhance the candidate's ability to engage with a broader range of partners and stakeholders.

Additional Notes:
This position is a national UN Volunteer assignment, which means that the selected candidate will be responsible for arranging their own housing and other living essentials. The UN Volunteer will be part of the malicious insurance plan, and full entitlements can be checked at the duty station. The living conditions in Addis Ababa are generally favorable, with reasonable housing costs and a large expatriate community. The climate is temperate, but it can be cold at night, so candidates should prepare accordingly.